Texas Parks and Wildlife Commission
| Contract Number | Vendor Name | Reason for Change | Original Term Date | Revised Term Date (if applicable) | Original Contract Amount | Revised Contract Amount (if applicable) | Percentage Change | Purchaser | Division |
|---|---|---|---|---|---|---|---|---|---|
| 500111 | Prime Controls LP | Emergency Repair: to water plant at Palo Duro Canyon State Park. After repairs were in progress it was determined that the specialized (waterproof) battery backup units were not functioning and required replacement. | 8/31/2017 | 8/31/2017 | $31,965.30 | $35,595.30 | 11.36% | Judy Alsobrook / Tammy Dunham | SP |
| 498296 | Covington Enterprises | Internal repair of ice machine at Elephant Mountain WMA. Parts and labor needed to return ice machine to working condition exceeded initial estimate. | 7/31/2017 | N/A | $250.00 | $ 1,000.00 | 300.00% | Gwen Sullivan | WL |
| 500185 | Action Heating and Cooling | Internal repair, bunkhouse HVAC unit, Black Gap WMA. After repairs were in progress it was discovered that additional parts and labor were required to replace the turbo on the capacitator. | 8/15/2017 | N/A | $600.00 | $ 675.00 | 12.50% | Gwen Sullivan | WL |
| 497678 | Canadian Water Well Inc. | Internal Repair, Corral Mill, Gene Howe WMA. Mill was not pumping water and required replacement of head and braize of tail bone to return to working condition. | 8/31/2017 | N/A | $500.00 | $4,073.75 | 714.75% | Gwen Sullivan | WL |
| 500877 | Harvey Truelock Dozer Services | Emergency purchase delegation received due to wildland fire. Rental of heavy equipment and operator needed to remove burned fencing to prepare for installation of new fencing needed to protect cattle on grazing lease and surrounding property. Vendor unable to finish work within originally estimated hours due to terrain. Additional hours required to finish work. Site: Matador Wildlife Management Area | 8/31/2017 | N/A | $ 1,650.00 | $ 3,300.00 | 100.00% | Gwen Sullivan | WL |
| 499257 | PPS Auto-motive Solutions | Brake repair, Ford Expedition at PR Bass Fish Hatchery. During brake maintenance it was discovered that the master cylinders required replacement | 7/12/2017 | 7/19/2017 | $ 420.95 | $ 823.44 | 95.61% | Cynthia Gibbs | CF |
| 499620 | Shannon Well Service | Internal repair, water well at Matador WMA. After equipment was disassembled it was discovered that the well pump required replacement. | 8/15/2017 | N/A | $500.00 | $ 2,084.85 | 316.97% | Gwen Sullivan | WL |
| 497853 | Pro Agri Spraying | Aerial application of herbicide services, Matador WMA. Additional funding received during service period allowed for additional acreage to be serviced. | 7/31/2017 | 8/15/2017 | $83,172.00 | $128,557.00 | 54.57% | Gwen Sullivan | WL |
| 496075 | Shannon Well Service | Internal repair to well providing water to the Grazing Solar Well at Matador WMA. After equipment was disassembled it was discovered that the well pump required replacement. | 6/30/2017 | 8/31/17 | $ 250.00 | $ 2,546.07 | 918.43% | Gwen Sullivan | WL |
| 495822 | Canadian Water Well Inc. | Internal repair to windmill, Gene Howe WMA. After equipment was disassembled it was discovered that the motor required replacement. | 6/15/2017 | 6/30/2017 | $ 500.00 | $ 4,056.00 | 711.20% | Gwen Sullivan | WL |
| 495883 | Action Heating and Cooling | Internal repair, HVAC unit in Headquarters residence at Black Gap WMA. Unit was not able to be repaired and required replacement. | 6/15/2017 | 6/30/2017 | $ 500.00 | $ 10,625.00 | 2025.00% | Gwen Sullivan | WL |
| 495305 | Wederski Repair | Internal repair, Maintainer located at Matador WMA. Oil leaking out of vent tube. After equipment was disassembled it was discovered that the cylinder and sleeve required replacement. | 5/19/2017 | 8/31/2017 | $ 500.00 | $ 4,900.00 | 880.00% | Gwen Sullivan | WL |
Note about Internal Repairs and Emergency Purchases:
Internal Repair Purchases. An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts. Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), Legislative Budget Board (LBB), and other transparency reports, as required by state purchasing policies and procedures.
To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier: “Not to exceed {dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, TPWD issues a contract amendment to formally approve the additional services and cost. As a result, contract amendments for internal repairs may result in a material change (based on percentage) in the cost of a contract.
Emergency Purchases
Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.
Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.