Texas Parks and Wildlife Commission

MATERIAL CONTRACT CHANGES FOR COMMISSION REVIEW
Contract Number Vendor Name Reason for Change Original Term Date Revised Term Date (if applicable) Original Contract Amount Revised Contract Amount (if applicable) Percentage Change Purchaser Division
496471 Jonathan Portillo dba Alpine Plumbco Internal repair of water well pressure pump resulted in purchase and installation of new pressure pump when original could not be repaired. Site: Black Gap Wildlife Management Area residence. Costs exceeded initial amount. 6/30/2017 N/A $500.00 $1,892.49 278.50% Gwen Sullivan WL
497889 Apex Pump & Equipment LLC Emergency purchase for Battleship Texas - more pumps were needed to dewater the ship 6/14/2017 7/21/2017 $4,194.00 $32,304.00 670.24% Kametria Mattox SP
493648 Coastal Machine and Mechanical LLC Internal Repair: Two (2) Fybroc pumps were taken in for diagnosis since exact repairs were unknown until pumps were torn apart and therefore, a diagnosis fee was charged. Once pumps were torn up, vendor was able to pinpoint exact problem and quote repair costs. 3/8/2017 3/29/2017 $2,080.00 $ 19,980.00 860.58% Patty Cardoza CF
495026 Ewald Kubota Internal repair to rear axle on UTV located at Albert & Bessie Kronkosky State Natural Area, Pipe Creek, TX. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated it was discovered that the rear axle would require frame, shaft & bearing replacement. 5/11/2017 5/31/2017 $850.00 $2,389.79 181.15% Judy Ahrens SP
495213 Inland Environments, LTD Mold remediation services at Park Manager residence, Bastrop State Park. Additional mold remediation services were required due to failed clearance assessment conducted on 5/5/17 by Argus Environmental Consultants, Ltd. 5/16/2017 6/30/2017 $5,700.00 $10,900.00 91.23% Judy Ahrens SP
496176 Commercial Diesel Parts & Service Internal repair, Bandit Stump Grinder located at Region 3 State Parks HQ, Bastrop. Actual repair costs exceeded initial estimate. After equipment was disassembled it was discovered that in addition to hydraulic cylinder repair, the control valve required replacement and 2 cracked hydraulic lines required replacement. 6/30/2017 N/A $1,000.00 $2,060.62 106.06% Judy Ahrens SP
494629 M&B Systems Inc dba M&B Water Treatment Internal Repair of water treatment equipment at Roger R Fawcett WMA 5/1/2017 6/30/2017 $500.00 $739.45 47.89% Sabrina Estades WL
497982 Sharpline Home Services Internal repair. Vendor was requested to troubleshoot electrical problems in 4 cabins at Garner SP. After work began it was discovered that additional grounding was required for 17 cabins, causing actual cost to be significantly more than original estimate. 6/30/2017 N/A $2,000.00 $7,033.00 251.65% Judy Ahrens SP
497640 T&T Marine Salvage, Inc. Emergency Assessment and Repairs- Battleship Texas is leaking, pumps are unable to sustain - 6/11/17 Ship listing at 3.5 degrees 6/30/2017 8/1/2017 $25,000.00 $262,570.81 950.28% Dominik Mendoza SP

Note about Internal Repairs and Emergency Purchases: 

Internal Repair Purchases. An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts. Competitive award is not required for an internal repair.  However, internal repairs are reported on the Electronic State Business Daily (ESBD), Legislative Budget Board (LBB), and other transparency reports, as required by state purchasing policies and procedures.

To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier: “Not to exceed {dollar limit} for repair services unless prior authorization is provided by the agency.”

After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, TPWD issues a contract amendment to formally approve the additional services and cost. As a result, contract amendments for internal repairs may result in a material change (based on percentage) in the cost of a contract.

Emergency Purchases

Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.

Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.

In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 24th day of August, 2017.

                                                                        ______________________________________

                                                                        T. Dan Friedkin, Chairman

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                                                                        Ralph H. Duggins, Vice-Chairman

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                                                                        Anna B. Galo, Member

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                                                                        Bill Jones, Member

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                                                                        Jeanne W. Latimer, Member

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                                                                        James H. Lee, Member

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                                                                        S. Reed Morian, Member

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                                                                        Dick Scott, Member

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                                                                        Kelcy L. Warren, Member