Work Session
- Work Session
- Executive Session
- Regional Public Hearing - Mission
- Regional Public Hearing - Brownsville
Commission Agenda Items
August 22-23, 2018, Transcripts
Texas Parks and Wildlife Commission
November 7, 2018, Commission Meeting
Contracts
| Contract Number | Vendor Name | Reason for Change | Original Term Date | Revised Term Date (if applicable) | Original Contract Amount | Revised Contract Amount (if applicable) | Percentage Change | Purchaser | Division |
|---|---|---|---|---|---|---|---|---|---|
| 512851 | J & K Utility Services, LLC | Internal repair of a water pump at Choke Canyon State Park. The initial service was to remove the pump at water intake #1 and diagnose issues. The pump is part of the water system at the park (Property # 970771). The park wants to replace the broken pump, so two lines were added to the purchase order to cover the purchase and installation of a new pump and motor. TCEQ requires the park to have a back-up pump available. One pump will supply the park when the park is not full. In the event the pump goes down and the park doesn’t have a working back-up pump available, both the park and residences will have to shut down. | 8/31/2018 | N/A | $8,176.00 | $25,804.43 | 215.61% | Elizabeth Castro | SP |
| 512537 | Skinner's Drilling and Well Service, LLC | Internal repair of well that provides water to the bunkhouse at Elephant Mountain Wildlife Management Area. Upon diagnosis, it was determined that booster pump and pressure tank replacement was required to return the well to a functioning state. | 7/19/2018 | N/A | $500.00 | $2,100.69 | 320.14% | Gwen Sullivan | WL |
| 513914 | Lackey Electric and Refrigeration | Internal repair of an aquarium condenser. The original purchase order was set up for a diagnostic fee of the 20-ton aquarium condenser at a state fish hatchery. After the equipment was disassembled and evaluated, it was determined that the condenser coil required replacement. | 8/20/2018 | 8/22/2018 | $200.00 | $5,650.00 | 2725.00% | Patty Cardoza | CF |
| 511973 | Pearlex Machine | Internal repair of pump # 3 at the San Jacinto Reflecting Pool. The original purchase order was set up for diagnostic fee. After the equipment was disassembled and evaluated, it was determined that the pump motor required replacement. | 7/3/2018 | 8/31/2018 | $310.00 | $9,025.00 | 2811.29% | Kametria Mattox | SP |
| 514492 | Kremko Automotive Service | Internal repair of a 2009 Impala (Property # 183875) located at Austin headquarters. After the equipment was disassembled and evaluated, it was discovered that the alternator and fuel pump required replacement. Additionally, the fuel system and air induction required cleaning. | 9/30/2018 | N/A | $500.00 | $1,665.55 | 233.11% | Judy Ahrens | AR |
| 514820 | CD Collins Electric, Co. | Internal repair of pump and electrical controls at Sea Center Texas. The original purchase order was set up for a diagnostic fee. After equipment was disassembled and evaluated, it was determined that the pump motor starter coil required replacement. | 9/18/2018 | 10/2/2018 | $500.00 | $1,440.00 | 188.00% | Patty Cardoza | CF |
Internal Repair Purchases
An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.
Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
Internal Repair Procedures:
- To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
- After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.
Emergency Purchases
Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.
Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 7th day of November, 2018.
