Texas Parks and Wildlife Commission

Contracts

MATERIAL CONTRACT CHANGES FOR COMMISSION REVIEW
Contract Number Vendor Name Type of Contract Reason for Change Original Term Date Revised Term Date (if applicable) Original Contract Amount Revised Contract Amount (if applicable) Division
11824 Hickman Electric & Pump Inc Purchase Order Internal Repair, (Water Plant, Section 3, Prop #997254), located at Fairfield Lake State Park. Unknown issue with water plant section 3 not functioning. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that there were faulty electrodes that required replacement. 9/30/21 N/A $900.00 $1,301.50 SP
11423 Tyler Weathermakers Inc. Purchase Order Internal repair, two (2) HVAC units (no property #) located at Tyler Nature Center, Inland Fisheries Regional Office. After equipment was disassembled and evaluated, it was determined that both 15+ year old units are leaking freon; multiple failures on each system - bad thermostatic expansion valve, restricted liquid line filter drier at the outdoor unit; bad discharge muffler in indoor unit. Also replaced low voltage wire from air handler to thermostat. Work completed 10/01/2021. 9/1/21 10/31/21 $200.00 $20,985.00 IF
10598 White Knight Locksmith LLC Purchase Order Internal Repair, Actual repair/replacement exceed initial estimate. Parts and labor to rekey all locks at Lockhart State Park due to theft of park keys. 8/20/21 8/30/21 $144.00 $2,881.00 SP
11919 & 11183 (crossed fiscal years) Teorin Inc, dba Royal Plumbing Purchase Order Internal Repair, Sewer line at Region 2 State Park Headquarters, Rockport, TX. Actual repair/replacement exceed initial estimate. Diagnosis and repair required saw cutting asphalt, trench for new sewer line, pump and clean grease trap, run new sewer line from sidewalk at back door to new cleanouts, fill grease trap with sand. Also includes: City Permit and backfill. 8/30/21 10/29/21 $89.00 $7,214.90 SP
12858 Dell Deray Jackson DBA Trinity Air Purchase Order Internal Repair, Air Conditioner at Recreation Hall, Lockhart State Park, property # 985140. Actual repair/replacement exceed initial estimate. After equipment was disassembled and evaluated it was determined that the thermostat and blower required repair. 10/8/21 10/8/21 $200.00 $1,741.48 SP
11757 SIMS Air Conditioning and Heating Purchase Order Internal Repair, HVAC Unit, Park Residence (P#895668), located at Lk Whitney State Park. Unknown issue with HVAC Unit. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the unit needed to be removed and replaced. Vendor provided/installed a new unit. 9/10/21 10/14/21 $79.00 $6,890.63 SP
11578 Triple Crown Ford Lincoln LLC Purchase Order Internal Repair, (Ford F350, Prop #177416), located at Lk Mineral Wells State Park. Unknown issue with truck - seems to have a lack of oil pressure. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the front plug in the oil rail was blown out. Vendor provided/installed a new plug (which is a pipe to the head of the oil plan), that included removal and replacement valve cover, pipe assembly and O-Rings 9/30/21 10/21/21 $157.00 $550.63 SP
12664 Jose Antonio Mendez Purchase Order Internal repair, Doe/Fawn Windmill pump located at Kerr Wildlife Management Area. After equipment was disassembled and evaluated it was determined that the leathers required replacement. 10/8/21 10/11/21 $500.00 $1,046.00 WL
12210 Bobcat of Houston Purchase Order Internal Repair, (Chipper, Prop #181629), located at Lk Mineral Wells State Park. Unknown issue with chipper. After evaluation/diagnosis, it was determined that the clutch was not engaging. Vendor replaced the clutch disc, pilot bearing, throw out bearing, and the pressure plate. Flywheel was also re-surfaced. 9/30/21 11/2/21 $297.00 $2,005.95 SP
11757 SIMS Air Conditioning and Heating Purchase Order Internal Repair, HVAC Unit, Park Residence (Property #895668), located at Lk Whitney State Park. Unknown issue with HVAC Unit. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the unit needed to be removed and replaced. Vendor provided/installed a new unit. 9/10/21 10/14/21 $79.00 $6,890.63 SP
12899 Big Country Ford Purchase Order Internal Repair, 2014 Ford F150 (Property #173801), located at Lk Brownwood State Park. Unknown issue with leaking fluid. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the brake hose required replacement. 10/4/21 10/13/121 $100.00 $497.35 SP
12362 Black Plumbing Co Inc Purchase Order Internal Repair, (Restroom #3, Prop #996042), located at Possum Kingdom State Park. Unknown issue with restroom - seems to have loss of pressure. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the 1-1/4" copper hot water line required replacement and reconnection to pex. Cost also included transmitting and locating line, insulation of exposed pex lines, providing gain access, and running pex with proper strapping and supports. 10/6/21 11/2/21 $1,000.00 $6,785.00 SP
12221 Frank's Repair Plumbing Inc Purchase Order Internal Repair, (Visitor's Center, Property #896045), located at Palo Duro Canyon State Park. Unknown issue with HVAC - not operating properly. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the best value would be to replace the entire unit, as this is the second compressor failure within a year. Repair costs included materials, labor, trip charges and diagnosis. 9/30/21 10/29/21 $100.00 $37,384.00 SP
11579 Triple Crown Ford Lincoln LLC Purchase Order Internal Repair, (Chevy Truck, Property #189891), located at Lk Mineral Wells State Park. Unknown issue with truck; will not start. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that battery required replacement in order for diagnosis to be completed. After further diagnosis, it was determined that the Body Control Module was faulty and required replacement. This fixed some issues but not all. After even more diagnosis time, it was determined that the Electronic Control Module was faulty and required replacement. Repair costs included diagnosis, towing, parts, and labor. 10/29/21 N/A $157.00 $2,605.49 SP
13234 Main Street Elite Automotive Repair LLC Purchase Order Internal Repair, 2014 Ford F150 (Prop #205865), located at Cleburne State Park. Unknown issue with vehicle overheating. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the water pump required replacement. 10/12/21 10/14/21 $100.00 $547.57 SP
11065 J Shelton & B Shelton DBA Suzuki of Paris Purchase Order Internal repair UTV Kawasaki Mule Pro FX, property 207804, located in Tyler, Texas. Loss of power when placed in high gear; after equipment was disassembled and evaluated it was determined that multiple plugs and wires required replacement. 8/23/21 N/A $200.00 $242.50 WL
11073 Lowe Tractor & Equipment Inc. Purchase Order Internal repair, Polaris ATV, property # 18999, located in Wildlife District 5. Engine would not start. After equipment was disassembled and evaluated it was determined that the throttle required replacement. Repair was delayed due to waiting for delivery of the repair part. 8/23/21 11/15/21 $200.00 $1,506.70 WL
14129 Rudd Contracting Company Inc. Purchase Order Internal repair, restrooms located at Tyler Nature Center, property # 596244. Toilets leaking water from bases and valves. Contractor repaired and/or replaced plumbing as needed for five (5) toilets. 11/8/21 11/30/21 $500.00 $1,060.00 WL
8933 Dixie Spruill DBA Spruill Honda Purchase Order Internal repair to UTV Kawasaki Mule 3010, property 179454, located at Caddo Lake WMA, due to unstable front-end suspension, requiring replacement of front struts, rear u-joints, battery cables, and repair brakes. Actual repair costs exceeded initial estimate. 6/22/21 8/31/21 $500.00 $3,795.00 WL
11572 Oasis HC, LLC Purchase Order Internal Repair, Park Residence (P#196076), located at Mother Neff State Park. Unknown issue with HVAC unit not maintaining temperature. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the unit was unable to be repaired and needed to be replaced. Unit was removed and replaced. 9/8/21 9/16/21 $320.00 $6,290.00 SP
13006 J & A Coating, LLC Purchase Order Internal Repair, Well #3, (No Prop#), located at Fairfield Lake State Park. Unknown issue with well/tank - seems to have loss of pressure. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the tank needed significant repairs to include blasting, welding, caulking, and coating. Due to extent of repairs, the entire park would have to be shut down for a month without an additional bypass water system while repairs took place. Price for repairs included bypass ($13,500), materials, labor, trip charges and diagnosis. 11/4/21 11/19/21 $400.00 $52,180.00 SP
12915 United Ag & Turf Purchase Order Internal Repair, (John Deere Gators, Prop#187958 and #187968), located at Fairfield Lake State Park. Unknown issue with steering/suspension AND unit not starting. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that shocks were needed on one unit AND a starter motor and switch was needed on the other. Total cost for repairs included diagnosis, parts and labor. 11/5/21 12/15/21 $400.00 $2,237.48 SP
13577 Elite RV & Car Care Purchase Order Internal repair for 2013 Ford F250, Property #114777 located at Interpretive Services. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated it was determined that the Deferential Heater Sensor, front brakes, rotors, and 8 body mounts required repair. 10/21/21 10/27/21 $150.00 $2,642.88 SP
13693 Friendly Ford of Crosby Purchase Order Internal repair for 2010 Ford Escape Hybrid, Property #186367 located at Wildland Fire Program. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated it was determined that the Vapor Management Valve and Spark Plugs required replacement. Serviced and repaired fuel injection system, air filter, coolant system, heat shield, brakes, left front wheel Hub and bearings. 10/25/21 10/29/21 $135.00 $2,284.13 SP
13779 Southwest Ford Inc Purchase Order Internal repair for 2015 F350 Ford Pickup, Property #205899 located at Wildland Fire Program. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated it was determined that the Track Bar and O-ring needed repairing. 10/26/21 10/27/21 $500.00 $1,954.34 SP
13934 Hackney Auto Truck & Fleet Purchase Order Internal repair for 2012 Chevy 1500, Property #202921 located at Interpretive Services. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated it was determined that the front brake rotors and hub assembly required replacement. Wheel alignment performed. 10/29/21 11/5/21 $150.00 $1,081.99 SP
13068 RDO Construction Equipment DBA RDO Equipment Purchase Order Internal Repair, John Deere Tractor, Property# 18185 at Lake Casa Blanca State Park. Actual repair/replacement exceed initial estimate. After equipment was disassembled and evaluated it was determined that the radiator hoses required replacement and coolant added along with charges for hazardous material removal. 10/15/21 10/29/21 $321.00 $1,817.68 SP
14005 Rockport Auto Clinic Purchase Order Internal Repair, Property# 186218, 2010 F150 located at Goose Island State Park. Actual repair/replacement exceed initial estimate. After equipment was disassembled and evaluated repairs were made including Replace Power Steering gear and hoses, Oil Cooler lines and hoses, replace Manifold Assembly, Thermostat Assembly, Water Heater tubes and cooling system flush along with shop supplies and fluids. While at the vendor, the transmission began leaking and replacement of the gear assembly, power steering hose and supplies were added to the repair. 11/12/21 11/30/21 $125.00 $3,837.70 SP
14179 Prickly Pear Contracting, LLC Purchase Order Internal Repair, (Sagebrush Camp Loop water line, no Prop#), Palo Duro Canyon State Park. Unknown issue - loss of pressure. Actual repair costs exceeded initial estimate. After evaluation/diagnosis from site 25 to restroom, it was determined that a replacement of 200 ft of 2in water line and a few isolation valves was necessary. Price for repairs included diagnosis ($175), materials ($9396.28), and labor/equipment rental ($14,792.56). Total invoiced amount was $24,363.84. Vendor completed repairs, and the water system is now functioning properly with adequate pressure/flow. 11/30/21 12/16/21 $175.00 $24,363.84 SP
14059 Black Plumbing Purchase Order Internal Repair, (Cabin #3, Prop#895063), Possum Kingdom State Park. Unknown issue with plumbing - drainage issue. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that some of the plumbing lines were collapsed or have weak spots. It was a best value to clear the lines and complete a CIPP lining technique, after a CCTV inspection. Price for repairs included diagnosis ($1,000), materials, labor, and trip charges. Total invoiced amount was $10,962.50. Vendor completed repairs, and the system is now functioning properly. 12/3/21 N/A $1,000.00 $10,962.50 SP
14136 Superior Ford Lincoln Mercury, Inc. Purchase Order Internal repair to state vehicle, property # 209200 located at Caddo Lake Wildlife Management Area. After equipment was disassembled and evaluated it was determined that the gear assembly/steering and spindle rod connections required repair. Brake maintenance and alignment performed. 11/5/21 11/29/21 $500.00 $4,067.92 WL
13811 A-1 Refrigeration Purchaser Order Internal repair, HVAC System, Residence #2, Martin Dies, Jr. State Park. After equipment was disassembled and evaluated it was determined that the air handler required replacement. 11/30/21 N/A $85.00 $4,285.00 SP

Internal Repair Purchases

An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.

Competitive award is not required for an internal repair.  However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.

Internal Repair Procedures:

To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval.  If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.

Emergency Purchases

Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.

Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.

In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 27th day of January, 2022.

Arch “Beaver” Aplin, III, Chairman

Dick Scott, Vice-Chairman

James E. Abell, Member

Oliver J. Bell, Member

Paul L. Foster, Member

Anna B. Galo, Member

Jeffery D. Hildebrand, Member

Robert L. “Bobby” Patton, Jr., Member

Travis B. “Blake” Rowling, Member