Texas Parks and Wildlife Commission

Contracts

MATERIAL CONTRACT CHANGES FOR COMMISSION REVIEW — May 25, 2023
Contract Number	Vendor Name	Type of Contract	Reason for Change	Original Term Date	Revised Term Date (if applicable)	Original Contract Amount	Revised Contract Amount (if applicable)	Division
26181	Centex Hydraulic Service and Supply	Purchase Order	Internal Repair for New Holland Backhoe, Property #184510, Possum Kingdom State Park. Unknown issue. Vendor evaluated and diagnosed issues with fuel leaks and hydraulic issues. Actual repairs that need to be made were fuel line clamps, bolts, and cracked line. In addition, multiple cylinders needed to be disassembled, cleaned, inspected, honed, resealed, and reassembled. Price for repairs include original diagnosis fee ($500) and materials/labor charge ($4,888.61). Total invoiced amount is $5,388.61. Equipment is functioning correctly again.	5/31/23	5/31/23	$500.00	$5,388.61	SP
26231	Black Plumbing Co.	Purchase Order	Internal Repair for Main Water Line System, Lake Mineral Wells State Park. Unknown issue - loss of pressure. Vendor evaluated and diagnosed issues with lack of pressure. Vendor found break in line, exposed water line at the break, and repaired broken pipe and valve. Price for repairs include original diagnosis fee ($1,085) and materials/labor charge ($15,700). Total invoiced amount is $16,785. Water system is functioning correctly again.	2/2/23	2/28/23	$1,085.00	$16,785.00	SP
17867	Coastal Truck & Equipment	Purchase Order	Internal repair, John Deere 7520 Tractor, Property #179103, located at Mad Island Wildlife Management Area (WMA). Actual repairs took longer than initially estimated and cost exceeded initial estimate of $100 to diagnose. After equipment was disassembled and evaluated it was determined that a new radiator was required. Vendor provided an estimate of $2,050 to complete the repairs. Vendor could not find a radiator within the U.S. and ordered one from overseas. Due to shipping issues and ships not able to dock in port the radiator was delayed. Vendor completed repairs once the radiator was received, staff picked up the tractor on 3/3/2023.	8/31/22	3/31/23	$100.00	$2,050.00	WL
27806	Fikes Enterprises, LLC DBA Christian Brothers	Purchase Order	Internal Repairs for a 2018 Chevrolet 1500 Double CAB 4X4, Property #219144, due to the rough running of the engine and transmission. After equipment was disassembled and evaluated it was determined that the transmission required replacement. Replaced transmission and installed a skid plate.	3/3/23	3/9/23	$500.00	$6,813.32	WL
25719	Jarvis Farm Equipment	Purchase Order	Internal Repairs for JD5083E Cab Tractor Property #189473 located at the Pineywoods Ecosystem Project, Nacogdoches. Actual repairs took longer than initially estimated and cost exceeded initial estimate of $300 to diagnose. After equipment was disassembled and evaluated it was determined that the main hydraulic pump was leaking and had too much gear movement. It was necessary to replace pump and components to ensure proper flow. Cavitation issues & function operations could be repaired from pump replacement. After the repairs it was necessary to install a hydraulic cavitation reduction kit to improve aeration issues. Equipment is now functioning properly.	1/14/23	3/1/23	$300.00	$4,012.12	WL
24783	Custom Auto Refinishers Inc.	Purchase Order	Internal repair for 2021 Chevrolet 1500 Truck, Property #219846. Final costs exceeded initial diagnosis cost of $100. After diagnosis additional parts and labor were needed to complete repairs increasing the total purchase order to $3,682.10. Repairs were completed and returned to TPWD on 3/16/2023	1/31/23	3/31/23	$100.00	$3,682.10	WL
27901	Ken Stoepel Ford Inc.	Purchase Order	Internal Repair for 2015 Ford F150 Ext Cab Pickup, Property# 205956. Labor costs for initial diagnosis was $158.95. Starter needed to be replaced. Additional costs for Labor $160.30 to replace starter and parts cost $330.15. Repairs completed 3/31/23.	3/31/23	3/31/23	$158.95	$694.40	WL
27020	Black Plumbing Co.	Purchase Order	Internal Repair for Main lift station Property #897499a, Possum Kingdom State Park. Vendor evaluated and diagnosed issues with lift station and determined that repairs were needed to the existing piping. Vendor diagnosed and repaired issues. Price for repairs include original diagnosis fee of $1,085 and materials/labor charge of $33,700.	2/7/23	2/16/23	$1,085.00	$34,785.00	SP
26749	Chaffin Well Service	Purchase Order	Internal repair for water well #2 at the Nannie Stringfellow WMA. Final costs exceeded initial diagnostic cost of $100. After diagnosis it was determined the pump motor would have to be replaced. Some additional parts and labor were needed to complete repairs, increasing the total purchase order to $9,284.79. Repairs were completed and well was functional on 4/19/2023.	1/27/23	4/30/23	$100.00	$9,284.79	WL
27982	A Tractor Shop of Springtown/ATS Outdoor	Purchase Order	Internal Repair of the Grasshopper mower, Property #181191, Possum Kingdom State Park. Vendor evaluated and diagnosed issues with lift station and determined that repairs were needed to the existing piping increasing the total purchase order to $4,163.36. Repairs were completed and equipment functions properly.	3/9/23	3/28/23	$157.50	$4,163.36	SP

Internal Repair Purchases

An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.

Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB website, and other transparency reports as required by state purchasing policies and procedures.

Internal Repair Procedures:

To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.

Emergency Purchases

Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.

Emergency Contract Awards are reported on the ESBD, LBB website, and other transparency reports as required by state purchasing policies and procedures.

In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 25th day of May, 2023.

Arch “Beaver” Aplin, III, Chairman

Dick Scott, Vice-Chairman

James E. Abell, Member

Oliver J. Bell, Member

Paul L. Foster, Member

Anna B. Galo, Member

Jeffery D. Hildebrand, Member

Robert L. “Bobby” Patton, Jr., Member

Travis B. “Blake” Rowling, Member