Texas Parks and Wildlife Commission

Contracts

MATERIAL CONTRACT CHANGES FOR COMMISSION REVIEW
Contract Number Vendor Name Type of Contract Reason for Change Original Term Date Revised Term Date (if applicable) Original Contract Amount Revised Contract Amount (if applicable) Division
16420 Small Engine Sales & Service LLC Purchase Order Repairs to and maintenance of generators (Property #s 188642 and 188693) at Water/Wastewater Plants at Fairfield Lake State Park. Quote was received from vendor for maintenance issues and repairs. It took some time for vendor to respond and place the park on the schedule for the repairs. The vendor experienced multiple delays, including parts delivery, which prevented the vendor from completing the maintenance and repairs in a timely manner. Therefore, the contract was extended 6 months from the original date, and the vendor completed the work before the 6-month deadline. Since the work was completed, the generators are functioning properly. 2/2/2022 8/31/2022 $2,960.00 $2,960.00 SP
18810 Wyler Industrial Works Inc. Purchase Order Internal repair for plumbing at Wyler Aerial Tramway Headquarters (Property #192571) due to unknown issues causing the water to not flow properly. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the backflow preventers and check valves needed to be replaced along with the pump. 5/16/2022 7/14/2022 $95.00 $9,170.00 SP
19557 LSPSP LLC dba Lone Star Powersports Purchase Order Internal repair for Polaris Ranger Utility Task Vehicle (UTV) (Property #214796), Palo Duro Canyon State Park. Unknown issues resulted in difficulty starting the UTV and having it stall out and quit running. Actual repair costs exceeded initial estimate. After evaluation/diagnosis was completed, it was determined that the spark plugs and battery required replacement. After replacing the battery and spark plugs, the engine still would not run correctly. Vendor recommended new engine replacement. Price for repairs included original diagnostic fee ($500) and a materials/labor charge ($5,187.21). Total invoiced amount was $5,687.21. Vendor has completed repairs, and the UTV is now functioning properly. 6/23/2022 8/9/2022 $500.00 $5,687.21 SP
19993 Don’s Heating & Air LLC Purchase Order Internal repair, Discovery Center (Property #148146), Caprock Canyon State Park. Heating, ventilation, and air conditioning unit was not cooling. Actual repair costs exceeded the initial estimate. After evaluation/diagnosis, it was determined that compressor needed to be removed and replaced. The cost of diagnosis was $100.00. The total invoiced amount was $2,200.00. 6/10/2022 8/16/2022 $100.00 $2,200.00 SP
20420 Jack L Wellman dba Jack’s Automotive Repair Center Purchase Order Internal repair, 2010 Ford Escape (Property #186369), Caprock Canyon State Park. Unknown issue with window operation. Actual repair costs exceeded the initial estimate. After evaluation/diagnosis, it was determined that left window regulator needed to be removed and replaced. The cost of diagnosis was $80.00. The total invoiced amount was $257.95. 6/28/2022 8/4/2022 $80.00 $257.95 SP
20478 Charles Granado dba G Automotive Purchase Order Internal repair, 2009 Chevy Silverado 2500 (Property #186257), Davis Mountains State Park. Unknown issues caused the truck to not start, and it had fuel leaking from the primer housing and no pressure at the primer. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the fuel filter and fuel water separator needed to be replaced. 7/29/2022 8/11/2022 $100.00 $400.97 SP
20611 Royal Glass of Amarillo Purchase Order Internal repair for doors at Mack Dick Pavilion (Property #195462), Palo Duro Canyon State Park. Unknown issue resulted in the lock and latching mechanisms on the doors to not work properly, which is a safety issue. Actual repair costs exceeded initial estimate. After evaluation/diagnosis was completed, it was determined that the panic devices and removable mullions needed replacement. Price for repairs included original diagnostic fee ($100) and a materials/labor charge ($3,100.00). Total invoiced amount was $3,200.00. Vendor has completed repairs, and the doors are now functioning properly. 7/28/2022 7/28/2022 $100.00 $3,200.00 SP
20773 Big Country Ford Purchase Order Internal repair, 2014 Ford F150 (Property #173801), Lake Brownwood State Park. Unknown issue with vehicle engine turning off. Actual repair costs exceeded the initial estimate. After evaluation/diagnosis, it was determined that the throttle body and motor assembly needed to be replaced. The part was removed and replaced. The cost of diagnosis was $150.00. The total invoiced amount was $680.84. 7/13/2022 8/4/2022 $150.00 $680.84 SP
21424 Carl J Covington dba Covington Enterprises Purchase Order Internal repair, air conditioner at residence (Property #960169), Elephant Mountain Wildlife Management Area. Actual repair costs exceeded initial estimate. Initial estimate was for diagnosis only. After the air conditioner was inspected and evaluated, it was determined the expansion valve required replacement. 8/31/2022 N/A $500.00 $1,803.50 WL
21581 Shannon Well Service Purchase Order Internal repair to Dogleg mill and #4 mill at Matador Wildlife Management Area. After mills were assessed, it was determined that the #4 mill needed an additional solar rack and panel. The Dogleg mill voltage was assessed and repaired. 8/9/2022 N/A $500.00 $2,258.35 WL
22428 Mid-Tex Contracting LLC Purchase Order Internal Repair for toilet at Men’s Restroom (Property #196077), Mother Neff State Park. Unknown issue resulted in the toilet not working properly, and it is the only accessible toilet in the camping loop. Actual repair costs exceeded initial estimate. After evaluation/diagnosis was completed, it was determined that the flange was damaged and the toilet needed a new coupling. In order to repair correctly, the vendor also needed to pour new concrete to properly anchor the new flange to the ground and reset the toilet. Price for repairs included original diagnostic fee ($315.00) and a materials/labor charge ($1,770.23). Total invoiced amount was $2,085.23. Vendor has completed repairs, and the toilet is no longer leaking and is functioning properly. 9/21/2022 9/27/2022 $315.00 $2,085.23 SP
CA-3892 Knighten Machine & Service Inc. Purchase Order Internal repair for Pumps at Water Plant (Property #895575), Possum Kingdom State Park. Unknown issue resulted in the water plant pumps not working properly. Vendor drove to location, removed pumps, and went back to their location to diagnose. Actual repair costs exceeded initial estimate. After evaluation/diagnosis was completed, it was determined that the pump needed repair, along with other additional parts. Price for repairs included original diagnostic fee ($1830.00), and a materials/labor/freight charge ($5,726.96). Total invoiced amount was $7,553.96. Vendor has completed repairs, the pumps have been reinstalled and commissioned, and the water treatment plant is functioning properly.

(Internal repair began in Fiscal Year (FY) 22. Contract #CA-0003892 was issued as supply chain issues and parts shortage delayed repair completion until FY 23.)
7/6/2022 10/7/2022 $1,830.00 $7,553.96 SP

Internal Repair Purchases

An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.

Competitive award is not required for an internal repair.  However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.

Internal Repair Procedures:

To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval.  If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.

Emergency Purchases

Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.

Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.

In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 3rd day of November, 2022.

Arch “Beaver” Aplin, III, Chairman

Dick Scott, Vice-Chairman

James E. Abell, Member

Oliver J. Bell, Member

Paul L. Foster, Member

Anna B. Galo, Member

Jeffery D. Hildebrand, Member

Robert L. “Bobby” Patton, Jr., Member

Travis B. “Blake” Rowling, Member