Contracts
| Contract Number | Vendor Name | Type of Contract | Reason for Change | Original Term Date | Revised Term Date (if applicable) | Original Contract Amount | Revised Contract Amount (if applicable) | Division |
|---|---|---|---|---|---|---|---|---|
| 0005327 | Dillo Disposal Service, LLC | Contract | Correction to error in contract award. Original award amount was $16,925 for 12-month term but should have been $31,325 for 24-month term. | 8/31/2025 | N/A | $16,925.00 | $31,325.00 | SP |
| 33510 | Conroy Ford Tractor, Inc. | Purchase Order | Internal repair to disassemble, evaluate, and diagnose the broken hydraulic lines on the New Holland compact track loader, Property #206480, at Old Sabine Bottom Wildlife Management Area (WMA). The vendor removed the LH track and found the line broken. The vendor removed and replaced the line, reinstalled the track, tightened it, and filled it with hydraulic fluid. Price for repair included original diagnostic fee ($500) and materials/labor charge ($506.64). | 9/6/2023 | 9/25/2023 | $500.00 | $1,006.64 | WL |
| 34411 | CB Electric | Purchase Order | Internal repair for electrical box located at the Juniper Campsite, Palo Duro Canyon State Park. Vendor evaluated and diagnosed issues with box and determined that the conduit underground needed to be fixed, and new conductors were installed. Vendor diagnosed and repaired issues. Price for repairs included original diagnostic fee ($89), additional diagnostic fee to determine electrical issues ($411), and materials/labor charge ($2,000). | 9/22/2023 | 10/6/2023 | $89.00 | $2,500.00 | SP |
| 35423 | Wetland Marine, LLC | Purchase Order | Installation of Suzuki outboard motor, Property #225864, on Shoalwater boat, Property #225072. Original installation estimate was $3,812.30. Once the boat was delivered to Wetland Marine, additional items were needed to complete the installation, rigging, and wiring of the new outboard motor. | 10/19/2023 | 11/16/2023 | $3,812.30 | $7,893.96 | CF |
Internal Repair Purchases
An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.
Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB website, and other transparency reports as required by state purchasing policies and procedures.
Internal Repair Procedures:
To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.
Emergency Purchases
Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.
Emergency Contract Awards are reported on the ESBD, LBB website, and other transparency reports as required by state purchasing policies and procedures.
In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 25th day of January, 2024.
Jeffery D. Hildebrand, Chairman
Oliver J. Bell, Vice-Chairman
James E. Abell, Member
Oliver J. Bell, Member
Wm. “Leslie” Doggett, Member
Paul L. Foster, Member
Anna B. Galo, Member
Robert L. “Bobby” Patton, Jr., Member
Travis B. “Blake” Rowling, Member
Dick Scott, Member