Texas State Parks Special Event, Media, Short-Term Concession Application

Contact Information

Organization Name (Event Facilitator, Film Production Company, etc.)

Organization Web Site

Organization mailing address:

Country

Street Address

City

State

Zip Code

Contact Name

Contact Phone

Contact Email Address

Alternate Contact Name

Alternate Contact Phone

References

List two references from previous events/filming/concession in Texas State Parks or previous venues.(State Park referenced first, other references only if State Park reference information not available)

Reference 1: Date of Event/Film MM/DD/YYYY

Reference 1: Contact Person (State Park staff if previously at Park)

Best way to contact the Reference Person. Provide full Phone number, Email address, etc.

Reference 1: Name of State Park (if applicable)

Reference 2: Date of Event/Film MM/DD/YYYY

Reference 2: Contact Person (State Park staff if previously at Park)

Best way to contact the Reference Person. Provide full Phone number, Email address, etc.

Reference 2: Name of State Park (if applicable)

Event Details

Date Setup Begins By MM/DD/YYYY

Time Setup Begins By HH:MM AM/PM

Date Setup Completed By MM/DD/YYYY

Time Setup Completed By HH:MM AM/PM

Date Activities Begin By MM/DD/YYYY

Time Activities Begin By HH:MM AM/PM

Date Activities Completed By MM/DD/YYYY

Time Activities Completed By HH:MM AM/PM

Date Grounds Cleanup Completed By MM/DD/YYYY

Time Grounds Cleanup Completed By HH:MM AM/PM

Who are the intended participants for the event?

What is the estimated number of participants (including spectators and staff) each day?

Number of Adults (13 years and older)
1 or more

Number of Children (12 years and under)

Number of Support Staff/Volunteers 1 or more

What is the estimated number of parking spaces required to accommodate the event each day?

What type of marketing will be used to promote this event? NOTE: Marketing may not begin until the TPWD Special Event contract is executed. Please attach any marketing/flyer/advertisements for approval in attachments section at bottom.

Will the Event's registration fees include the Park's per-person entrance fee?

Yes
No

What is the estimated registration fee?

Cost per adult

Cost per child

Emergency Management Plan

An Emergency Management Plan (EMP) may be required for special events and large-scale filming productions.

Email your completed EMP to the Park Superintendent to be attached with your application. The EMP must be received by the Park Superintendent prior to application approval.

Insurance Requirements

A Certificate of Insurance must be obtained by the Organization meeting the minimum requirements established on the State Park Special Events/Filming/Concessions page.

The Certificate of Insurance meeting the minimum requirements must be received by the Park Superintendent prior to any event activities/set-up can begin.

Organizer's Responsibilities

It is your responsibility, as the Organizer, to ensure that all structures, activities, staff/volunteers, participants, and third-party service providers are informed of and comply with all applicable laws, regulations, and requirements established on the State Park Special Events/Filming/Concessions page.

Acceptance of Organizer

I have read, understand, and will comply with State Parks rules. For more information visit Texas State Parks Rules

I have read, understand, and acknowledge my responsibilities as an organizer.

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