Texas Parks and Wildlife Commission

Contract Number Vendor Name Reason for Change Original Term Date Revised Term Date (if applicable) Original Contract Amount Revised Contract Amount (if applicable) Percentage Change Purchaser Division
515219 Shannon Well Service The water well at Matador Wildlife Management Area was non-functioning and required internal repair to diagnose. Assessment determined that the pump required replacement to return well to functioning state. 10/31/2018 11/30/2018 $500.00 $2,561.85 412.37% Gwen Sullivan WL
516432 The Bosworth Company, LTD Internal repair of the heating and cooling system at Indian Lodge. After diagnostic work was in progress, the vendor discovered a Freon leak in the chiller coil and two actuator motors that were failing and required replacement. 12/14/2018 N/A $3,000.00 $13,077.00 335.90% Kelly Hamby SP
510849 Vermeer Equipment of Texas Internal repair of the Bandit stump grinder, (Property # 181630), located at San Jacinto Battleground. After the equipment was reassembled and tested, it was discovered that additional repair was required to return the equipment to safe operating condition. The bearing, solenoid, starter and hub on jackshaft pulley were replaced. A previous material contract change was submitted and approved at the 8/23/18 Commission meeting. 5/30/2018 12/31/2018 $9,753.46 $10,886.93 11.62% Kametria Mattox SP
516287 TexStar Ford Lincoln Mercury, Inc. Internal repair of a 2011 Ford F350 (Property # 189123), located at Lake Mineral Wells State Park, which received a diagnosis of engine oil leak. After the equipment was disassembled and evaluated, the vendor provided updated estimate for the parts and supplies needed to repair/replace the crank case vent, oil tube fittings, coolant tube, upper oil pan, and front and rear cab mounts. 11/27/2018 11/30/2018 $ 115.50 $ 3,407.64 2850.34% Judy Alsobrook SP
513029 U.S. Postal Service Agency postage needs exceeded the original estimated amount for usage under permit imprint account (Permit # 2270). The Statewide Procurement Division did not renew Contract 915-M2, Parcel Delivery. These materials must now be delivered through the U.S. Postal Service, which increased the need for usage under the permit imprint account. 8/31/2018 N/A $40,000 $70,000 75.00% Judy Ahrens FR
516620 Chuck Nash Chevrolet Olds Buick Internal repair and towing fee of a 2003 Ford F350 Van (Property # 172385), located at Lockhart State Park. After the equipment was disassembled and evaluated, it was discovered that the fuel pump was failing and required replacement. 12/29/2018 N/A $500.00 $794.78 58.96% Misty Wyatt SP
516347 Marks Airboats, Inc. Internal repair to airboat (Property # 207076), located at J.D. Murphree Wildlife Management Area. After the equipment was disassembled, it was discovered that the flywheel required replacement and the upper unit assembly required a rebuild. 11/30/2018 12/20/2018 $1,129.50 $2,279.50 101.81% Sabrina Nelson WL
515960 Hackney Automotive Internal repair to 2011 Ford F350 (Property # 189124 - State Parks). After the equipment was disassembled and evaluated, it was discovered that the fuel filters required replacement and the fuel lines had to be flushed. 10/25/2018 11/30/2018 $150.99 $599.44 297.01% Kate Lype SP

Internal Repair Purchases

An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.

Competitive award is not required for an internal repair.  However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.

Internal Repair Procedures:

To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:

“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”

After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval.  If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.

Emergency Purchases

Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.

Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.

In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 24th day of January, 2019.