Texas Parks and Wildlife Commission
Contracts
| Contract Number | Vendor Name | Reason for Change | Original Term Date | Revised Term Date (if applicable) | Original Contract Amount | Revised Contract Amount (if applicable) | Percentage Change | Purchaser | Division |
|---|---|---|---|---|---|---|---|---|---|
| 522674 | Compass Electrical Services | Internal repair of the Shurley House Residence (Property No. 596298) located at Black Gap Wildlife Management Area. Original contract amount was for diagnostic fee. The revised contract amount includes parts and labor to locate and replace faulty wiring. | 6/5/2019 | N/A | $500 | $1,696.88 | 239.38% | Danielle Bates | WL |
| 520985 | Suzuki of Paris | Internal repair of a Kawasaki Mule (Property No. 184379) located at Cooper Lake State Park's South Sulphur Unit. The actual repair costs exceeded the diagnostic fee. After the equipment was disassembled and diagnosed, it was determined that the gaskets and intake hose required replacement. The cooling system was also flushed. | 5/31/2019 | N/A | $250 | $1,020.10 | 308.04% | Teresa Kay | SP |
| 520468 | B&L GenService, LLC | Internal repair of a generator located at Water Treatment Plant #1 at Tyler State Park. After the equipment was disassembled, it was determined that the alternator, pully bearings, and drive belt required repair/replacement. | 5/9/2019 | 6/9/2019 | $500.00 | $972.25 | 94.45% | Kathy Poland | SP |
| 521294 | Wortham Air Conditioning | Internal repair of the HVAC at Fort Parker State Park Residence (Property No. 895161). The actual repair costs exceeded initial estimate. After the unit was disassembled and diagnosed, it was determined that the unit would require replacement. | 5/3/2019 | 6/11/2019 | $89.99 | $4,554.99 | 4961.66% | Judy Alsobrook | SP |
| 522085 | TexStar Ford Lincoln Mercury | Internal repair of a 2011 Ford pickup (Property No. 189123) located at Mineral Wells State Park. The actual repair cost exceeded diagnostic fee. After the equipment was disassembled, it was determined that the timing control module required replacement. | 6/11/2019 | N/A | $140.00 | $577.70 | 312.64% | Judy Alsobrook | SP |
| 521463 | Compact Construction Equipment Inc., DBA Bobcat | Internal repair of a Bobcat skid steer (Property No. 201966) located at Caprock Canyons State Park. Repair exceeded the initial estimate. After the equipment was disassembled, it was determined that AC and fuel gauge wiring required replacement due to rodent damage. | 5/9/2019 | 5/24/2019 | $125.00 | $1,354.85 | 983.88% | Sandra Fragoso | SP |
| 520361 | Berry Companies, Inc., DBA Bobcat of Fort Worth | Internal repair of a Bobcat skid steer loader with backhoe (Property No. 173197) located at Dinosaur Valley State Park. The actual repair cost exceeded the original diagnostic fee. After equipment was disassembled, it was determined that several parts required replacement. | 4/4/2019 | 4/24/2019 | $250.00 | $5,685.53 | 2174.21% | Judy Alsobrook | SP |
| 520382 | South Central Supply, LLC | Internal repair to the duplex lift station located at Mother Neff State Park. The repair cost exceeded initial diagnostic fee. Replaced rusted PVC hoses, pulled two pumps out of wet well and set floats, replaced HACH MHF15E2 mounting tee, and rental of pump needed to fill drain while work was being done to the station. | 4/7/2019 | 4/26/2019 | $100 | $4,900.00 | 4800.00% | Sandra Fragoso | SP |
| 520509 | Sykora Family Ford | Internal repair of a 2010 Ford Escape, (Property No. 186369) located at TPWD State Parks Region 3 Headquarters in Waco. Actual repair costs exceeded the initial estimate. After equipment was disassembled, it was determined that repairs were required to alleviate 'cranking' issues. | 4/30/2019 | N/A | $90 | $735.10 | 716.78% | Judy Alsobrook | SP |
| 520427 | Canadian Water Well, Inc. dba Barley Water Group | Internal repair to windmill at Gene Howe Wildlife Management Area. The repair costs exceeded original estimate. The mill head was damaged during high winds. Final cost included parts, labor, and rental of backhoe and operator. | 4/8/2019 | N/A | $500 | $3,045.80 | 509.16% | Gwen Sullivan | WL |
| 522577 | Submersible Pump Specialists, LLC | Internal repair of the The Nature Conservancy Moore Pasture Solar Well at Yoakum Dunes Wildlife Management Area. The final repair cost exceeded the original estimate. After equipment was disassembled, it was determined that the pump and motor required replacement. | 7/15/2019 | N/A | $500 | $2,579 | 415.80% | Gwen Sullivan | WL |
| 523528 | Corpus Christi Freightliners, Inc. | Internal repair of the State Parks Region 2 2009 Freightliner MZ dump truck (Property No. 183816). Actual repair costs exceeded the initial estimate. After equipment was disassembled, it was determined that the coolant reservoir and driveline required replacement. | 6/26/2019 | 6/27/2019 | $375 | $1,223.74 | 226.33% | Misty Wyatt | SP |
| 523322 | TexStar Ford Lincoln Mercury | Internal Repair of a 2006 Ford Pickup, (Property No. 177416) located at Lake Mineral Wells State Park. Actual repair costs exceeded the initial estimate. After equipment was disassembled, it was determined that vehicle had a vacuum issue as well as transmission sensor/gasket/seal/connector issues. | 7/5/2019 | 7/8/2019 | $140 | $1,364.69 | 874.78% | Judy Alsobrook | SP |
| 520388 | Lochridge-Priest, Inc. | Internal repair to Mother Neff State Park Headquarters HVAC unit (Property No. 195585). After the equipment was disassembled, it was determined that the air handler and coil required replacement. A leak was also located and repaired. | 4/4/2019 | 4/22/2019 | $174 | $3,497.20 | 1909.89% | Sandra Fragoso | SP |
| 521457 | Sartin Marine, Inc. | Internal Repair to an LE boat motor, (Property No. 183928) located at Lake Tawakoni State Park. After the equipment was disassembled, it was determined that the fuel pump required replacement. | 6/7/2019 | 6/30/2019 | $100 | $896.04 | 796.04% | Teresa Kay | SP |
Internal Repair Purchases
An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.
Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
Internal Repair Procedures:
To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.
Emergency Purchases
Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.
Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 22nd day of August, 2019.
