Texas Parks and Wildlife Commission

Contracts

MATERIAL CONTRACT CHANGES FOR COMMISSION REVIEW
Contract Number Vendor Name Type of Contract Reason for Change Original Term Date Revised Term Date (if applicable) Original Contract Amount Revised Contract Amount (if applicable) Division
25313 Pilger’s Tire & Auto Center Purchase Order Internal Repair for 2016 Chevrolet 1500 (Property #219114), Wildlife District 5 Tyler, to dissemble, evaluate, and diagnose the vehicle’s check engine light and the rough running of the engine. After the diagnosis was completed, it was determined that the injector, intake gasket, and fuel injector needed replacement. 12/5/2022 12/8/2022 $500 $828 WL
24402 Rockport Auto Clinic Purchase Order Internal Repair for 2012 Chevrolet truck (Property #189839), Rockport Annex, to disassemble, evaluate, and diagnose why the vehicle was failing to start. After equipment was disassembled and evaluated, it was determined that the starter required replacement. Price for repairs included initial diagnosis fee ($129.00) and the materials and labor costs to replace the starter ($476.10). 11/1/2022 11/4/2022 $129 $605 CF
24684 Transport Boats, Inc. Purchase Order Internal Repair for 2014 Trans Sport Classic, (Property #206810), belonging to Matagorda Bay Team, to diagnose why the vessel’s jack plate was not working. Original amount ($150.00) was diagnostic fee to disassemble, evaluate, and diagnose issue. Price for repairs included additional costs for labor ($480.00) and jack plate ($1,550.00). 11/10/2022 11/15/2022 $150 $2,180 CF
25241 D’Spain Sales and Service, Inc. Purchase Order Internal Repair for electrical lines to Rio Frio camping loop restrooms, Garner State Park. Replacement of electrical lines damaged due to sewer line trenching. Original amount ($1,000.00) was to cover diagnostic fees, parts, and labor to make repairs. Price for repairs included additional costs for parts and labor ($16,000.00) for new line to be spliced and installed where damage took place. 12/2/2022 1/6/2023 $1,000 $17,000 SP
25300 Secor Equipment Company Purchase Order Internal Repair for 2007 Kawasaki Mule, (Property #179676), Kerr Wildlife Management Area (WMA). Initial estimate was for labor and materials to replace several worn out/not working parts. During the repair process, it was determined that the front CV Joint also needed to be replaced. 12/5/2022 12/5/2022 $2,882 $3,683 WL
24379 Holt Texas dba Holt CAT Purchase Order Internal Repair for Nueces Research Vessel (Property #168289). Initial estimate for parts and labor to repair boost issue assumed replacement of one sensor. After repairs were in progress, it was determined that an additional sensor needed to be replaced. The additional sensor installation required additional labor and associated charges. 10/31/2022 1/11/2023 $1,000 $3,316 CF
24662 Western Equipment Purchase Order Internal repair for Skid steer (Property #175433), Matador WMA. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the water pump needed to be replaced. 11/9/2022 12/19/2022 $500 $2,025 WL
24794 Warren Power & Machinery Purchase Order Internal repair for Loader (Property #207127), Matador WMA. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that it needed new injectors and repair of leaks for the engine coolant system. 11/14/2022 12/12/2022 $500 $3,407 WL
24849 Gene Messer Ford Purchase Order Internal repair for 2016 Ford truck (Property #209198), Yoakum Dunes WMA. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the front suspension needed an upper control arm, transfer case relay, and new vacuum lines. 11/16/2022 11/30/2022 $500 $2,216 WL
25954 Well Wise LLC Purchase Order Internal repair for water well, Matador WMA. Actual repair costs exceeded initial estimate. After equipment was disassembled, it was determined that the pump computer needed to be replaced. 1/2/2023 2/15/2023 $500 $667 WL
23956 Woodward Aviation Purchase Order Internal repair for Big Game Fuel Trailer, Tank Fuel Aviation with Pump 5 (Property #17122), Alpine. Original cost was for diagnostics only. After equipment was disassembled and evaluated, it was determined that the engine, fuel meter, hose reel, and other miscellaneous parts needed to be replaced. 10/17/2022 10/20/2022 $500 $5,183 WL
21083 / 23385 Carl J. Covington Purchase Order Internal repair for HVAC unit, Elephant Mountain WMA residence. Original cost was for diagnostics only. After equipment was evaluated, it was determined that the entire HVAC unit required replacement. This purchase order (PO) crossed fiscal years due to supply chain issues, so a second PO was set up for FY23 services. 7/20/2022 12/22/2022 $500 $13,277 WL
25956 Southwest Ford, Inc. dba Southwest Auto Group Purchase Order Internal Repair for 2014 Ford Truck (Property #205873), Lake Mineral Wells State Park. Unknown issue causing vehicle to not start and to seem as if it doesn't get enough fuel. Actual repair costs exceeded initial estimate. After evaluation and diagnosis were completed, it was determined that a fuel pump fuse needed to be relocated, and the battery was weak and needed replacement. Price for repairs included original diagnosis fee ($149.95) and a materials/labor charge ($487.21). Total invoiced amount was $637.16. 1/31/2023 1/31/2023 $150 $637 SP
24180 Black Plumbing Co. Inc. Purchase Order Internal Repair for Water System, Live Oak Camp Loop, Lake Mineral Wells State Park. Unknown issue causing possible leak. Actual repair costs exceeded initial estimate. After evaluation and diagnosis were completed, it was determined that the pressure reducing value was not functioning properly, causing leaks throughout the park. While working to repair the pressure reducing valve, it was determined that a section of pipe also needed to be replaced, along with some square top valves, to assist with leak isolation. The pipe replacement and valves were in areas where current leaks and pressure issues were found. Price for repairs included original diagnosis fee ($1085.00) and a materials/labor charge ($46,185.00). Total invoiced amount is $47,270.00. 11/17/2022 1/26/2023 $1,085 $47,270 SP
25555 C&N Investments Inc. dba Cecil Atkission Motors Purchase Order Internal Repair for 2018 Chevrolet 1500 truck (Property #212027), Kerrville regional office. Vehicle not starting. After equipment was disassembled and evaluated, it was determined that the starter required replacement. 12/13/2022 12/30/2022 $165 $854 WL
22961 J&J Oilfield Electric Co. Inc. Purchase Order Internal Repair for Aerator issue in sewer field, Possum Kingdom State Park. Unknown issue with aeration. Vendor had to use boat to reach pump site and access pump in sewage pond. Vendor found that trash had collected and covered the motor, and it cleaned the motor and re-worked wiring as needed to regain function. Price for repairs include original diagnosis fee ($150) and materials/labor charge ($353.13). Total invoiced amount is $503.13. 10/20/2022 3/2/2023 $150 $503 SP

Internal Repair Purchases

An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.

Competitive award is not required for an internal repair.  However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB website, and other transparency reports as required by state purchasing policies and procedures.

Internal Repair Procedures:

To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval.  If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.

Emergency Purchases

Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.

Emergency Contract Awards are reported on the ESBD, LBB website, and other transparency reports as required by state purchasing policies and procedures.

In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 23rd day of March, 2023.

Arch “Beaver” Aplin, III, Chairman

Dick Scott, Vice-Chairman

James E. Abell, Member

Oliver J. Bell, Member

Paul L. Foster, Member

Anna B. Galo, Member

Jeffery D. Hildebrand, Member

Robert L. “Bobby” Patton, Jr., Member

Travis B. “Blake” Rowling, Member