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Texas Parks and Wildlife Commission

March 20, 2019, Commission Meeting

Contracts

MATERIAL CONTRACT CHANGES FOR COMMISSION REVIEW – MARCH 20, 2019 ACKNOWLEDGED
Contract Number Vendor Name Reason for Change Original Term Date Revised Term Date (if applicable) Original Contract Amount Revised Contract Amount (if applicable) Percentage Change Purchaser Division
515031 Corrpro Companies, Inc. Internal repair, water tower at Abilene State Park (Property # 897287). After equipment was disassembled and evaluated, it was determined that the circuit board required replacement. 10/1/2018 12/3/2018 $1,445.00 $1,745.00 20.76% Sandra Fragoso SP
516292 Austin Mak Haik Ford Lincoln Mercury, LLC Internal repair for a vehicle (Property # 181054) located at Abilene State Park. Diagnosis for unknown issue causing breakdown while in travel status. Initial cost was diagnosis. Contract change was for cost of actual repair. 11/15/2018 11/30/2018 $300.00 $2,375.23 691.74% Judy Alsobrook SP
515216 South Texas Boiler Industries, LLC Service call to diagnose and repair an oil leak in the boiler at the San Jacinto Monument (Property #895714). After equipment was disassembled, it was determined that all seals required replacement. 10/2/2018 12/12/2018 $50.00 $22,553.63 45007.26% Kelly Hamby SP
516177 BL Technology, Inc. Internal repair for the pump control panel at Sea Center Texas. After equipment was disassembled and evaluated, it was determined that the motor saver components required replacement and reprogramming. 11/1/2018 11/12/2018 $1,085.00 $4,977.50 358.76% Patty Cardoza CF
516248 Cosselmon Mechanical, LLC Internal repair for a Law Enforcement vehicle at Abilene State Park (Property # 182445). Original purchase order was set up for diagnostic fee for suspension and brake issues. After equipment was disassembled and evaluated, it was determined that vehicle required brake alignments, caliper replacement, rotor and ball joint replacement and wheel alignments. 1/23/2019 1/25/2019 $110.22 $1,440.70 1207.11% Sandra Fragoso SP
514188 Curtis Hunt Restorations, Inc. Reconstruction of historic wall at the Zizelmann Homestead at Government Canyon State Natural Area.  Contract extension required due to inclement weather. Vendor unable to access the work site due to trail 9/30/2018 6/30/2019 $16,600.00 $16,600.00 0.00% Kelly Hamby SP
510741 Products Unlimited, Inc. Defibrillators and accessories for State Parks. Contract extension required due to manufacturer back order. 7/9/2018 3/29/2018 $21,178.68 $21,178.68 0.00% Kelly Hamby SP
515869 Mineral Wells Collision Center Internal repair of a vehicle located at Lake Mineral Wells State Park (Property # 209112). Purchase order was set up for diagnostic fee. Actual repair costs were determined following diagnosis. Parts and labor to remove, refinish and replace multiple body components. 11/30/2018 11/30/2018 $50.00 $4,159.83 8219.66% Judy Alsobrook SP
518587 JPCC, Inc. Internal repair of a 2008 Ford F150 (Property # 181054) located at Abilene State Park.  Final repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that battery, cable ends and front brake caliper required replacement. 2/28/2019> 2/28/2019 $126.98 $685.31 439.70% Sandra Fragoso SP
518586 JPCC, Inc. Internal repair of a 2008 Ford F150 (Property # 182426) located at Abilene State Park. Final repair costs exceeded initial estimate.  After equipment was disassembled and evaluated, it was determined that front brake caliper required replacement and brake system required a fluid flush. 2/28/2019 N/A $50.00 $402.46 704.92% Sandra Fragoso SP
518359 Certified Auto Repair Internal repair (Property # 205145) located at Region 2 State Parks HQ.  Final repair cost exceeded diagnostic charge.  After AC system was disassembled and evaluated, it was determined that the temperature actuator required replacement. 2/28/2019 N/A $50.00 $633.65 1167.30% Misty Wyatt SP
515734 Lansdowne-Moody Co., Inc. Internal repair of a Kubota tractor (Property # 203123) located at San Jacinto Complex. Repair costs exceeded diagnostic fee.  After equipment was disassembled and evaluated, it was determined that hood and grill damage caused damage to sensors and shifters.  Replaced sensors and hood/grill. 10/18/2018 2/28/2019 $110.00 $10,838.77 9753.43% Kametria Mattox SP
517493 CD Collins Electric Internal repair to replace fallen power pole and restore electrical service to residence at Sea Center, Texas. After equipment was disassembled and evaluated, it was determined that an electrical service rebuild was required in order to restore power to residence. 12/21/2018 1/30/2019 $314.91 $4,224.91 1241.62% Amy Ringstaff CF

Internal Repair Purchases

An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.

Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.

Internal Repair Procedures:

To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:

“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”

After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.

Emergency Purchases

Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.

Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.

In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 20th day of March, 2019.

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