Texas Parks and Wildlife Commission
Contracts
| Contract Number | Vendor Name | Reason for Change | Original Term Date | Revised Term Date (if applicable) | Original Contract Amount | Revised Contract Amount (if applicable) | Percentage Change | Purchaser | Division |
|---|---|---|---|---|---|---|---|---|---|
| 525169 | Shannon Well Service | Internal repair of the No. 7 and Sisk Pen solar wells at Matador Wildlife Management Area (WMA). After equipment was disassembled and evaluated, it was determined that the No. 7 solar well required a new controller and the Sisk Pen solar well required a new drive motor. | 8/6/2019 | N/A | $1,000.00 | $3,833.70 | 283.37% | Danielle Bates | WL |
| 522364 | C. Owens, Inc. | Internal repair of the HVAC unit at the Lodge at Mason Mountain WMA. After equipment was disassembled and evaluated, it was determined that the HVAC condenser required replacement. | 6/14/2019 | 7/15/2019 | $500.00 | $6,500.00 | 1200.00% | Sabrina Nelson | WL |
| 522838 | Jose Antonio Mendez, dba Mendez Pumps | Internal repair of the Love Mill Water Well at Kerr WMA. After equipment was disassembled and evaluated, additional damage was discovered necessitating an increased cost for parts and labor. | 7/15/2019 | 8/31/2019 | $2,000.00 | $4,080.50 | 104.03% | Sabrina Nelson | WL |
| 523492 | Canadian Water Well, Inc. dba Barley Water Well Group, Inc. | Internal repair of the north solar mill at Gene Howe WMA. After equipment was disassembled and evaluated, it was determined that the pump required replacement. | 8/23/2019 | N/A | $500.00 | $3,601.60 | 620.32% | Danielle Bates | WL |
| 522671 | J&J Oilfield Electric Co., Inc. | Internal repair of the lift station at restroom No. 4 in Possum Kingdom State Park. After equipment was disassembled and evaluated, it was determined that the pump required replacement. | 7/31/2019 | 8/23/2019 | $1,250.00 | $8,655.00 | 592.40% | Judy Alsobrook | SP |
| 521619 | Todd Burns | Internal repair of the courtesy dock at Lake Mineral Wells State Park. After the dock system was evaluated, it was determined that new anchors, cable hardware and floats are required. Work required docks to be removed from water, repaired, and reinstalled. | 7/27/2019 | 8/7/2019 | $250.00 | $9,966.00 | 3886.40% | Judy Alsobrook | SP |
| 524365 | Coastal Associates, LLC dba Coastal Hydraulics | Internal repair of a boat located at the Coastal Fisheries facility in Dickinson, Texas. After equipment was disassembled and evaluated, it was determined that the propeller, davit sheave, and exhaust manifold required repair. | 7/22/2019 | 7/24/2019 | $2,500.00 | $3,184.58 | 27.38% | Debbie Howard | CF |
| 524383 | Auto Worx | Internal repair of a 2002 Chevy located at Lake Whitney State Park. After equipment was disassembled and diagnosed, it was determined that the fuel pump assembly required replacement. | 7/19/2019 | 7/24/2019 | $80.00 | $444.49 | 455.61% | Sandra Fragoso | SP |
| 522869 | Layland Plumbing, Inc. | Internal repair to diagnose water and sewer leaks under the park residence at Cleburne State Park. After disassembly and evaluation, it was determined that the water line required replacement and outside sewer cleanout riser was raised. | 6/12/2019 | 7/3/2019 | $110.00 | $1,087.95 | 889.05% | Sandra Fragoso | SP |
| 523758 | Navigation Shop, Inc. dba William Thomas Exxon | Internal repair of a Ford F250 located at the Marine Development Center in Corpus Christi, Texas. After equipment was disassembled and evaluated, it was determined that transmission cooler lines were broken and transmission service was required. Repair costs included towing fee. | 7/1/2019 | 7/2/2019 | $250.00 | $843.41 | 237.36% | Patty Cardoza | CF |
| 522253 | McLennan County Automotive | Internal repair of a Law Enforcement vehicle located at Mother Neff State Park. After equipment was disassembled and evaluated, it was determined that fuel sending unit and exhaust studs required repair/replacement. | 5/25/2019 | 6/14/2019 | $130.00 | $1,604.00 | 1133.85% | Sandra Fragoso | SP |
| 523401 | Cary Services, Inc. | Internal repair of the HVAC System at Wagon Circle Dining Hall in Abilene State Park. After equipment was disassembled and diagnosed, it was determined that two compressors required replacement. | 7/5/2019 | 7/8/2019 | $299.00 | $4,311.41 | 1341.94% | Judy Alsobrook | SP |
| 516243 | Mike O'Brien | Fabrication of realistic local animals for the Monahans Sandhills State Park interpretive exhibit. The artist requires additional time to complete project. | 2/1/2019 | 10/31/2019 | $4,950.00 | $4,950.00 | 0.00% | Kate Lype | SP |
| 520428 | Arnett New Holland | Internal repair of the New Holland C238 Compact Track Loader, (Property No. 207165) located at Gene Howe WMA. After equipment was disassembled and evaluated, it was determined that the engine and electrical wiring required replacement. | 6/28/2019 | 8/31/2019 | $1,000.00 | $27,732.56 | 2673.26% | Sabrina Nelson | WL |
| 475852 | Lotek Wireless, Inc. | Division had available federal funds to expend and requested additional goods/services in accordance with original contract terms. | 8/31/2019 | N/A | $551,025.00 | $663,679.00 | 20.44% | Elizabeth Castro | WL |
| 523836 | West Texas Utility Contractors, Inc. | Internal repair of the septic system (Property No. 970361) at Caprock Canyons State Park. The original purchase order was initiated for a $150.00 diagnostic fee. After tanks and lines were evaluated and diagnosed, it was determined that two additional 75-foot leach lines must be added for the system to function properly. Contractor completed work ahead of schedule. | 7/5/2019 | 12/6/2019 | $150.00 | $11,250.00 | 7400.00% | Judy Alsobrook | SP |
Internal Repair Purchases
An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.
Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
Internal Repair Procedures:
To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.
Emergency Purchases
Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.
Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 7th day of November, 2019.
