Texas Parks and Wildlife Commission

Contracts

MATERIAL CONTRACT CHANGES FOR COMMISSION REVIEW
Contract Number Vendor Name Type of Contract Reason for Change Original Term Date Revised Term Date (if applicable) Original Contract Amount Revised Contract Amount (if applicable) Division
13610 Holt Texas LTD dba Holt Cat Purchase Order Internal Repair, boat (Repair Vessel Nueces), property # 168289. Vessel leaking coolant when running. Actual repair costs exceeded original diagnostic estimate. Removed and drained system, repaired leak, cleaned and re installed system. Tested and adjusted engines. 10/20/2021 N/A $1,000.00 $10,702.18 CF
15167 Cleburne Lawn Equipment & Repairs Purchase Order Internal Repair, Mower Grasshopper (P#2153807), located at Cleburne State Park, Cleburne, TX. Unknown issue with mower not starting. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that fuses were blown, and the clutch needed to be replaced. Part was removed and replaced. Cost of diagnosis was originally $45.00. Total invoiced amount was $113.25 12/16/2021 2/11/2022 $45.00 $113.25 SP
15170 Cleburne Lawn Equipment & Repairs Purchase Order Internal Repair, Mower Grasshopper (P#168507), located at Cleburne State Park, Cleburne, TX. Unknown issue with mower not starting. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the arm switches were not making contact and clutch was broken and needed to be replaced. Part was removed and replaced. Cost of diagnosis was originally $45.00. Total invoiced amount was $933.19. 12/16/2021 2/11/2022 $45.00 $933.19 SP
15243 Western Equipment LLC Purchase Order Internal Repair (Kubota Tractor, Prop #206867), Copper Breaks State Park, Quanah, TX. Unknown issue - loss of power if over 10mph; park staff unable to determine cause. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that there was a fuel system issued. Vendor determined that the fuel pump, fuel line, fuel filler nozzle, and muffler pipe needed to be repaired/replaced. Price for repairs included original diagnosis and hauling fee ($550.00), materials and supplies ($1165.00), and labor charges ($774.90). Total invoiced amount was $2489.90. Vendor completed repairs, and the tractor is functioning properly again. 1/21/2022 3/22/2022 $550.00 $2,489.90 SP
15270 Bird Kultgen Purchase Order Internal Repair, 2014 Ford F150 (P#205820), located at Lake Whitney State Park, Whitney, TX. Unknown issue with vehicle dying intermittently. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the low voltage and loss of communication codes were present. Wiring harness had to be removed and replaced. Cost of diagnosis was originally $139.99. Total invoiced amount was $3,403.75 12/20/2021 2/7/2022 $139.99 $3,403.75 SP
15276 WALLACE CONTROL'S & ELECTIC INC Purchase Order Internal Repair, Group Barracks (P#195184), located at Cleburne State Park, Cleburne, TX. Unknown electrical issue at the Group Barracks. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that a wire had a short and was rewired correctly. Cost of diagnosis was originally $196.00. Total invoiced amount was $645.50. 12/20/2022 3/9/2022 $196.00 $645.50 SP
15631 Black Plumbing Co Inc Purchase Order Internal Repair (Across from Cabin #6, No Prop #), Water Line, Lake Brownwood State Park, Brownwood, TX. Unknown issue - loss of pressure; possible water line break or leaking valve; park staff unable to determine cause. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that some valves were no working properly (leaking) and needed to be replaced. Price for repairs included original diagnosis and trip charge ($100.00), materials and supplies ($6385.00), and labor charges ($3600.00). Total invoiced amount was $10,085.00. Vendor completed repairs, and the loss of pressure is no longer an issue. 1/20/2022 3/1/2022 $100.00 $10,085.00 SP
15949 SHERMCO Purchase Order Internal repair, Automatic Transfer Switch to primary generator located at the Texas Freshwater Fisheries Center, Athens. Actual repair costs exceeded initial estimate. After equipment was disassembled, evaluated, and tested, it was determined that the ATS Control Membrane was not working properly. ATS Control Membrane was ordered by service tech, installed, and retested for proper function to the generator. 1/18/2022 2/17/2022 $1,670.00 $4,245.00 IF
16103 Cummins Purchase Order Internal repair to troubleshoot Primary Generator falling out of auto without command located at the Texas Freshwater Fisheries Center, Athens. Actual repair costs exceeded initial estimate. After equipment was disassembled, evaluated, and tested, it was determined that the HMI Panel was faulty and required replacement. Service tech installed new HMI Control Assembly for auto command of the generator. 1/21/2022 2/15/2022 $2,314.41 $4,083.32 IF
16208 Wallace Control's & Electric Inc. Purchase Order Internal Repair, Grinder Pump (P#895000), located at Meridian State Park, Cleburne, TX. Unknown issue at the lift station. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that both pumps were no longer working and not repairable. Cost of diagnosis was originally $100.00. Total invoiced amount was $5352.50. 1/25/2022 3/21/2022 $100.00 $5,352.50 SP
16572 Addicks Fire & Safety Purchase Order Annual inspection of 77 fire extinguishers at Stephen F. Austin State Park. After inspection 8 extinguishers needed to be replaced and several others needed replacement parts. 2/28/2022 N/A  $641 $1,390.30 SP
16679 Peter M. Morford II Purchase Order Internal Repair, electronic gate at the Wildlife Kerrville District Office. After equipment was disassembled and evaluated it was determined that the actuator was not functioning and required replacement. Vendor replaced non-functioning actuator with a new actuator. 2/11/2022 N/A $100.00 $1,403.75 WL
16818 Sodolak Corp Riverside Tire Center Purchase Order Internal Repair - 2012 F150 Repairs - Property No. - 201811 at Stephen F. Austin State Park. Truck leaking water/antifreeze. Repairs required to coolant system and brake system. 3/3/2022 3/17/2022 $92.22 $1,497.15 SP
16841 Sodolak Corp Riverside Tire Center Purchase Order Internal Repair -2014 F150 Repairs - Property No. - 205864 at Stephen F. Austin State Park. Truck experiencing rough idle. After initial diagnostics, repaired air flow sensor, cleaned all debris, reassembled and reset computer system and retested. 3/3/2022 3/17/2022 $115.28 $249.00 SP
16867 Shoppa's Farm Supply Inc Purchase Order Internal Repair -Labor to assess UTV, property # 18085 located at Stephen F. Austin State Park. Vehicle blowing 30-amp fuse. After diagnostics repairs included: Repair wiring to battery, remove and replace glow plugs, and adjust belt for alternator. 3/14/2022 3/24/2022 $400.00 $900.00 SP
16904 Barry D Merrill dba H&S Air Conditioning Purchase Order Internal Repair, heater at Cedar Lodge (P#997514) located at Cleburne State Park. Heater unit is not blowing hot air. After evaluation/diagnosis, it was determined that the control was not working and needed to be replaced. Cost of diagnosis was originally $89.98. Total invoiced amount was $413.59. 2/18/2022 3/9/2022 $89.95 $413.59 SP
16905 Barry D Merrill dba H&S Air Conditioning Purchase Order Internal Repair, Commercial Refrigerator (P#N/A) located at Cleburne State Park. Unknown issue with the refrigerator not cooling. After evaluation/diagnosis, it was determined that the temperature control was not working and needed to be replaced. Cost of diagnosis was originally $89.95. Total invoiced amount was $551.59. 2/18/2022 3/9/2022 $89.95 $559.59 SP
16923 JPCC INC DBA Procter Automotive Purchase Order Internal Repair, 2010 Ford F150 Prop #186319, located at Abilene State Park, Tuscola, TX. Unknown issue with truck, check engine is on. Actual repair costs exceeded initial estimate of $250. After evaluation/diagnosis, it was determined that the ignition coils and spark plugs needed to be removed and replaced. Repair costs included materials, labor, and diagnosis. Cost of diagnosis was originally $250.00. Total invoiced amount was $672.86. Vendor completed repairs, and the vehicle is now functioning properly. 2/18/2022 3/14/2022 $250.00 $672.86 SP
16935 Gordon Marx Guerin dba Auto Worx Purchase Order Internal Repair, 2010 Ford F150 (P#186342), located at Lake Whitney State Park, Whitney, TX. Unknown issue with fluid leak. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the heater hose and fitting needed to be removed and replaced. Cost of diagnosis was originally $80.00. Total invoiced amount was $164.72. 2/22/2022 2/23/2022 $80.00 $164.72 SP
16947 Huntsville Truck & Tractor Inc Purchase Order Internal Repair -Diagnostic fee for Kubota Tractor 6060 to determine issues with tractor not starting. Property # 205709, at Fort Boggy SP. After diagnostics, repairs included replacing the Regen filter and seals, and to recalibrate the system. 3/31/2022 N/A  $500 $2,886.64 SP
17049 Friendly Ford Purchase Order Internal Repair - pickup truck, property # 205994 located at Region 4 State Parks Headquarters. Diagnose and repair loud thumping noise from the rear axle/suspension. After diagnostics repairs included replacing exhaust filter, replacing cab mounts, trac bar, trac ball joint, and steering damper. 3/18/2022 3/31/2022 $132.00 $3,013.93 SP
17058 Bobcat of Houston, Div of Berry Co, Inc Purchase Order Internal Repair, Bobcat Skid Steer (P173197), located at Dinosaur Valley State Park, Glen Rose, TX. Unknown issue with skid steer. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the hydraulic cylinders were leaking and needed to be replaced. Cost of diagnosis was originally $330.00. Total invoiced amount was $2379.38. 2/24/2022 3/2/2022 $330.00 $2,379.38 SP
17090 Steppes Creek Consulting LLC Purchase Order Internal repair, Bald Eagle Campground located at San Angelo State Park. Actual repair cost exceeded initial estimate. After equipment was disassembled and evaluated it was determined that the vendor would need to bore under North Concho River per specs of all regulatory agencies regarding crossing the river. Perform a 0-300’bore in rock to place (1) 4” poly casing, pulling (1) 1½” SDR 11 HDPE water certified pipe for new waterline, fuse (2) fusible transitions to NPT thread, set 2 valve boxes, locate wire will be placed with entire waterline. 2/25/2022 3/2/2022 $130.00 $13,611.50 SP
17212 Accuvent Air LLC Purchase Order Internal Repair - Material and labor to diagnose Fire Suppression System in Bullinger Recreation Hall. System failed inspection. After diagnostics Supply and replace Accurex PLC controller. Programing and start up included. Supply and install one Guardian fire control board 3/18/2022 4/17/2022 $484.55 $2,998.90 SP
17425 ACS Heating & Air Inc Purchase Order Internal Repair, HVAC unit located at Headquarters (P#996118), located at Abilene State Park, Abilene, TX. Unknown issue at the HVAC unit. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the expansion valve needed to be replaced. Cost of diagnosis was originally $210.00. Total invoiced amount was $740.00. 3/10/2022 3/15/2022 $210.00 $845.00 SP
17519 Elite Custom Boat Docks Purchase Order Internal Repair, courtesy boat dock (P#N/A), located at Lake Brownwood State Park, Brownwood, TX. Unknown issue at the boat dock. Unable to determine cause without proper equipment to evaluate issues located in the lake. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the encapsulated floats needed to be replaced. Cost of diagnosis was originally $100.00. Total invoiced amount was $4702.00. 3/14/2022 3/30/2022 $100.00 $4,702.00 SP
17609 Cleburne Lawn Equipment & Repairs Purchase Order Internal Repair, ATV (P#204636), located at Cleburne State Park, Cleburne, TX. Unknown issue with Polaris not running. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that both fuel tanks were full of water. Rear tank had to be drained, new fuel cap and gaskets had to be replaced. Cost of diagnosis was originally $45.00. Total invoiced amount was $409.17. 3/16/2022 3/30/2022 $45.00 $409.17 SP
17661 James D Waldo dba Jim's Auto Service Purchase Order Internal Repair (Vehicle, Truck, Prop #186346), Copper Breaks State Park, Quanah, TX. Unknown issue - truck not idling smoothly; truck backfires on occasion; park staff unable to determine cause. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the intake manifold, thermostat, and ignition coil needed to be repaired/replaced. Price for repairs included original diagnosis fee ($100.00), materials and supplies ($862.77), and labor charges ($336.00). Total invoiced amount was $1298.77. Vendor completed repairs, and the truck is now running/functioning properly again. 4/6/2022 5/3/2022 $100.00 $1,298.77 SP
17713 Riverside Tire Purchase Order Internal Repair - 2008 Ford Ranger, P# 182474 located at Stephen F. Austin SP - service engine light stays on, sluggish performance with multiple misfires. After diagnostics replaced #3 cylinder ignition coil and all spark plugs. 4/21/2022 N/A  $115.28 $538.38 SP
17720 Riverside Tire Purchase Order Internal Repair - 2008 Ford Ranger-Property No. 182484 located at Stephen F Austin State Park - Truck Leaking water/antifreeze. After diagnostics, replaced water pump, upper and lower radiator hoses, inlet and outlet Heater hoses, serpentine belt, refilled coolant system, and retested. 4/21/2022 N/A  $92.22 $1,216.09 SP
18018 Gordon Mark Geurin dba Auto Worx Purchase Order Internal Repair, 2016 Chevrolet (P#209110), located at Lake Whitney State Park, Whitney, TX. Unknown issue with AC not cooling. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the air conditioner condenser needed to be removed and replaced. Cost of diagnosis was originally $80.00. Total invoiced amount was $905.39. 4/1/2022 4/18/2022 $80.00 $905.39 SP

Internal Repair Purchases

An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.

Competitive award is not required for an internal repair.  However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.

Internal Repair Procedures:

To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval.  If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.

Emergency Purchases

Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.

Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.

In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 26th day of May, 2022.

Arch “Beaver” Aplin, III, Chairman

Dick Scott, Vice-Chairman

James E. Abell, Member

Oliver J. Bell, Member

Paul L. Foster, Member

Anna B. Galo, Member

Jeffery D. Hildebrand, Member

Robert L. “Bobby” Patton, Jr., Member

Travis B. “Blake” Rowling, Member