Texas Parks and Wildlife Commission
Contracts
| Contract Number | Vendor Name | Type of Contract | Reason for Change | Original Term Date | Revised Term Date (if applicable) | Original Contract Amount | Revised Contract Amount (if applicable) | Division |
|---|---|---|---|---|---|---|---|---|
| 11003 | Texas Correctional Industries | Purchase Order | Due to supply chain issues vendor could not deliver the Aluminum Picnic table hardware kits with the initial delivery due date, and extensions pushed this out past 6 months from the original due date. | 12/20/21 | 7/13/22 | $193,633 | N/A | SP |
| 13240 | Smith Pump Co., Inc. | Purchase Order | Internal repair (Pumps for Water System, No Property #), Lake Mineral Wells State Park, Unknown issue - entire water system in the park was experiencing issues; pumps and suction box needed to be diagnosed to find the problem(s). Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that it would be a best value to the state to repair one pump, repair suction box and replace the other pump ($7583 to repair or $7120 to purchase new). Price for repairs included original diagnosis fee/labor charge ($850), and a materials and supplies charge ($4565). Total invoiced amount was $5415. Vendor completed repairs, and the water system is on its way back to functioning properly. NOTE: Replacement pump cost not included in this final amount, as replacement cannot be part of internal repair. |
1/12/22 | 5/24/22 | $1,050 | $5,615 | SP |
| 14576 | Caldwell Electrical Contractors, Inc. | Purchase Order | Internal repair, water pump at Wyler Aerial Tramway HQ, Property #192571. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the vendor would need to install a new power pole, meters and wiring. | 11/22/21 | 3/3/22 | $200 | $4,750 | SP |
| 15453 | Sun City Communications, LLC | Purchase Order | Internal repair, security system located at Wyler Aerial Tramway HQ, Property #192571. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that new cameras and hardware were needed. | 12/28/22 | 6/6/22 | $380 | $5,211 | SP |
| 16573 | Frank’s Repair Plumbing, Inc. | Purchase Order | Internal repair (Trading Post, Property #895756), Palo Duro Canyon State Park, Canyon, TX. Unknown issue - drains not functioning properly (clogged, not draining). Actual repair costs exceeded initial estimate. After evaluation/diagnosis was completing using a drain camera/snake, it was determined that lines were completely clogged in some places, but broken/separated in others, and that tunneling under the building to repair the pipes would be necessary. Price for repairs included original diagnosis fee ($579 [$79 + $480]), and a materials/labor charge ($48,540). Total invoiced amount was $49,099. Vendor completed repairs, and the plumbing is functioning properly. | 2/22/22 | 7/14/22 | $579 | $49,099 | SP |
| 16710 | Doucet Plumbing, Inc. dba 3D’s Plumbing | Purchase Order | Internal repair, dump station at Lake Colorado City State Park. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the vendor would need to do a camera diagnostic, which found cast iron sewer lines were broken and needed to be replaced. | 2/14/22 | 3/31/22 | $450 | $13,900 | SP |
| 16965 | Local Dumpster | Purchase Order | 30 Cubic Yard Roll-Off containers required for Perry R. Bass Marine Fisheries Research Station. Project required an additional roll-off delivery plus additional fees for disposal amounts exceeding allowed weight. | 2/22/22 | 5/6/22 | $1,495 | $5,053 | CF |
| 17178 | Texarkana Tractor Corp. - Nor-Tex Tractor | Purchase Order | Internal repair, Compact Track Loader, Property #210256 located at Cooper Lake WMA. Unknown engine problems. After equipment was disassembled and evaluated, it was discovered that the turbo bearings and impeller fractured and blew back into the engine housing. Additionally, debris clogged the oil cooler and excess friction led to a blown piston, tie rod, and cracked head. Engine replacement required. | 3/2/22 | 5/13/22 | $1,000 | $38,136 | WL |
| 17507 | Commercial Ice Machine Co. | Purchase Order | Internal repair to an ice machine unit at Indian Lodge State Park. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the water inlet valve, float switch, float bracket, float cover, float spacer and vinyl hose needed replacing and the unit needed to be cleaned and sanitized. | 3/11/22 | 4/13/22 | $125 | $1,039 | SP |
| 17535 | South Central Supply, LLC | Purchase Order | Internal repair, Lift Station (Property #196076), located at Mother Neff State Park, Moody, TX. Unknown issue with lift station located at the CCC Cabin. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the flappers, gauges and ball valves needed to be removed and replaced. Cost of diagnosis was originally $500. Total invoiced amount was $3297.96. | 3/14/22 | 5/17/22 | $500 | $3,298 | SP |
| 17754 | Bill Whaley dba B&J Tractor Service | Purchase Order | Internal repair, leach field control system located at Kickapoo Caverns State Park. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the solenoids were not functioning. | 4/6/22 | 7/15/22 | $1,780 | $5,978 | SP |
| 17982 | Texas Solar Services, LLC | Purchase Order | Internal repair, solar system located at San Angelo State Park HQ, Property #191354. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the inverter needed to be replaced. | 3/31/22 | 4/14/22 | $900 | $3,850 | SP |
| 18003 | Cleburne Lawn Equipment & Repairs | Purchase Order | Internal repair, Grasshopper #2 (Property #180875) located at Cleburne State Park. Unknown issue with equipment leak. After evaluation/diagnosis, vendor was unable to detect any hydro leaks but found deck was not putting out pressure due to solenoid. New desk lift solenoid and wiring installed. Cost of diagnosis was originally $45. Total invoiced amount was $439.75. | 2/18/22 | 6/17/22 | $45 | $440 | SP |
| 18020 | Hooking Bull Boatyard | Purchase Order | Internal repair, cracked shaft on Research Vessel Nueces, Property# 168289 located at Rockport Marine Lab. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that shaft needed to be replaced. | 4/1/22 | 5/11/22 | $5,000 | $15,736 | CF |
| 18039 | James B. Hooper dba Accurate Electric | Purchase Order | Internal repair, electrical issues at North Concho campsites 9 & 10, San Angelo State Park. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the vendor would need to replace the wiring. | 4/1/22 | 4/19/22 | $176 | $1,632 | SP |
| 18114 | Ken Stoepel Ford, Inc. | Purchase Order | Internal repair, 2010 Ford F150, Property #188151 Diagnosis and repair of dying engine and check engine light warning issue. After equipment was disassembled and evaluated, it was determined that the fuel tank pressure sensor, fluid control valve, and tube assembly required replacement. | 4/5/22 | N/A | $155 | $1,246 | WL |
| 18257 | Frank’s Repair Plumbing, Inc. | Purchase Order | Internal Repair (Brush Chipper, Property #209337), Possum Kingdom State Park, Caddo, TX. Unknown issue - unit would not stay running. Actual repair costs exceeded initial estimate. After evaluation/diagnosis was completed, it was determined that the engine had no compression in cylinders 1 and 3, and engine replacement would be necessary. Price for repairs included original diagnosis fee ($300), and a materials/labor charge ($16,314.46). Total invoiced amount was $16,614.46. Vendor completed repairs, and the chipper is functioning properly. | 5/5/22 | 6/30/22 | $300 | $16,614 | SP |
| 18508 | Jose Antonio Mendez | Purchase Order | Internal repair, Edinburgh Windmill at Kerr WMA in Kerrville, TX. After equipment was disassembled and evaluated, it was determined that the pump leathers required replacement. | 4/20/22 | N/A | $500 | $742 | WL |
| 18585 | Michael A. Powers dba Powers Automotive | Purchase Order | Internal repair, 2016 Ford F150 Regular Cab, Property #209222, Actual repair costs exceeded initial estimate. Initial estimate was for diagnosis only. After vehicle was disassembled and evaluated, it was determined the solenoids and gaskets needed to be replaced. | 6/30/22 | N/A | $150 | $468 | WL |
| 18648 | Watts Drilling Company, LTD | Purchase Order | Internal Repair (Water System at Residence, No Property #), Palo Pinto Mountains State Park, Strawn, TX. Unknown issue - no water supply or water pressure at residence (happened overnight). Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the system took a surge during storm overnight, and the controller, sensor, and cable were in need of replacement. Price for repairs included original diagnosis fee/labor charge ($375), and a materials and supplies charge ($2,785). Total invoiced amount was $3,160. Vendor completed repairs, and the water system was up and functioning properly on the same day. | 5/23/22 | N/A | $375 | $3,160 | SP |
| 18763 | Doucet Plumbing, Inc. dba 3D’s Plumbing | Purchase Order | Internal repair, for Lift Station at Lake Colorado City State Park. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the control panel, two pumps, and floats need to be replaced and the junction box needs to be moved above ground. | 5/10/22 | 7/20/22 | $2,777 | $12,177 | SP |
| 18794 | Tomas R. Cardwell dba Cardwell Waterwell | Purchase Order | Internal repair, public water supply well located at Kickapoo Caverns State Park. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that they need to install five 2” Galvanized drop pipe joints, a 2” pressure release valve, 105’ of #6/3 AWG submersible cable, and a 2” water meter. | 4/28/22 | 5/16/22 | $750 | $5,228 | SP |
| 18802 | Tomas R. Cardwell dba Cardwell Waterwell | Purchase Order | Internal repair to residence water supply well at Kickapoo Caverns State Park. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the pump, motor, control box, and 340 feet of #12/3 AWG submersible cable with ground required replacement. | 4/28/22 | 5/16/22 | $750 | $5,322 | SP |
| 18803 | Tomas R. Cardwell dba Cardwell Waterwell | Purchase Order | Internal repair to Crownover water supply well at Kickapoo Caverns State Park. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that they needed to install eight 1 1/4” galvanized drop pipe joints and a 1 1/4” check valve. | 4/28/22 | 5/16/22 | $750 | $3,366 | SP |
| 18804 | Alejandro Jimenez dba Alex Automotive | Purchase Order | Internal repair, for 2010 New Holland Skid Steer, Property #184520 at Fort Leaton State Historic Site. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the battery fuel pump and fuel filters needed to be replaced. | 5/31/22 | 7/30/22 | $250 | $1,011 | SP |
| 18969 | Amistad Heating & Air Conditioning | Purchase Order | Internal repair to HVAC unit, Property #193352 at Devils River State Natural Area. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the unit had a gas leak on the suction line. Contractor repaired the line and recharged to proper gas level. | 5/5/22 | 5/16/22 | $403 | $1,440 | SP |
| 18971 | Amistad Heating & Air Conditioning | Purchase Order | Internal repair to HVAC mini split unit, Property #960362 at Devils River State Natural Area. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the blower fan motor required replacement. | 5/5/22 | 5/16/22 | $403 | $1,292 | SP |
| 19102 | Pilger’s Tire & Auto Center | Purchase Order | Internal repair, 2018 Chevrolet 1500, Property #211914, assigned to District 5 office in College Station. There were labor costs to disassemble, evaluate, and diagnose the rough running of engine and the illuminated check engine light. The contractor diagnosed random misfiring and completed the repairs. | 5/10/22 | 5/23/22 | $500 | $643 | WL |
| 19141 | Jim Bass Ford Inc. | Purchase Order | Internal repair, 2011 Ford F350, Property #189122 located at San Angelo State Park. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the exhaust temperature sensor was inoperative, turbo actuator internally failed, vacuum hose not holding, vacuum and intake manifold was clogged, turbo fittings were leaking, and the exhaust gas recirculation vacuum line broken. | 5/10/22 | 6/22/22 | $189 | $1,885 | SP |
| 19230 | Michael A, Powers dba Powers Automotive | Purchase Order | Internal repair, 2016 Chevy 1500, Property #209263. Actual repair costs exceeded initial estimate. Initial estimate was for diagnosis only. After vehicle was disassembled and evaluated, it was determined the control arms and ball joints needed to be replaced. | 5/12/22 | 6/20/22 | $500 | $959 | WL |
| 19434 | Heart of Texas Mechanical | Purchase Order | Internal Repair, HQ HVAC unit (Property #996228), located at Lake Brownwood State Park, Brownwood, TX. Unknown cooling issue at with the HVAC unit. Unable to determine cause without proper diagnosis. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the unit needed to convert to 407C from R-22 refrigerant. Cost of diagnosis was originally $110. Total invoiced amount was $458.15. | 5/23/22 | 5/25/22 | $110 | $458 | SP |
| 19753 | Oasis HC LLC | Purchase Order | Internal Repair, HQ Residence (Property #195585), located at Mother Neff State Park, Moody, TX. Unknown issue with HVAC unit not maintaining temperature. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the suction line sensor on front air handler, fan motor condenser, and outdoor thermostats was unable to be repaired and needed to be replaced. Cost of diagnosis was originally $600. Total invoiced amount was $1,264. | 6/3/22 | 6/28/22 | $600 | $1,264 | SP |
| 20237 | Brown Automotive Center Inc. | Purchase Order | Internal repair, 2018 Chevy Silverado, Property #215102 at Devils River State Natural Area. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the fuel pump module needed to be replaced. | 6/21/22 | 7/7/22 | $150 | $1,139 | SP |
| 20333 | Sharp’s Motorsports | Purchase Order | Internal Repair, Polaris Ranger, Property #203175, located at Caprock Canyon State Park, Quitaque, TX. Unknown issue with axle. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that CV Boot needed to be replaced. Cost of diagnosis was originally $100. Total invoiced amount was $257.95. | 6/24/22 | 6/28/22 | $100 | $258 | SP |
| 20870 | Saige Mechanical Service LLC | Purchase Order | Internal repair, HVAC system, Property #996842 at the Fort Leaton State Historical Site superintendent’s residence. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the unit needed a new thermostat and a tune up. | 7/29/22 | 8/22/22 | $150 | $1,700 | SP |
| 20905 | Amistad Heating & Air Conditioning | Purchase Order | Internal repair, HVAC system at the park residence at Devils River State Natural Area, Del Norte Unit. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated, it was determined that the compressor needed to be replaced and recharged with freon. | 7/15/22 | 7/19/22 | $465 | $1,557 | SP |
Internal Repair Purchases
An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.
Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
Internal Repair Procedures:
To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.
Emergency Purchases
Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.
Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 25th day of August, 2022.
Arch “Beaver” Aplin, III, Chairman
Dick Scott, Vice-Chairman
James E. Abell, Member
Oliver J. Bell, Member
Paul L. Foster, Member
Anna B. Galo, Member
Jeffery D. Hildebrand, Member
Robert L. “Bobby” Patton, Jr., Member
Travis B. “Blake” Rowling, Member