Texas Parks and Wildlife Commission
Contracts
| Contract Number | Vendor Name | Type of Contract | Reason for Change | Original Term Date | Revised Term Date (if applicable) | Original Contract Amount | Revised Contract Amount (if applicable) | Percentage Change | Purchaser | Division |
|---|---|---|---|---|---|---|---|---|---|---|
| 6006 | Smith Pump Company Inc | Purchase Order | Internal repair, lift station (No Property #) located at Lake Mineral Wells State Park. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated it was determined that the rotating assembly and suction box required replacement. | 3/22/21 | 5/19/21 | $645.00 | $14,009.00 | 2071.94% | Sandra Fragoso | SP |
| 8293 | Arrowhead Drilling & Well Service | Purchase Order | Internal Repair, Well at Sierra Diablo Wildlife Management Area. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated it was determined that the pump, motor and control box required replacement. | 6/3/21 | 7/1/21 | $1,160.00 | $10,087.00 | 769.57% | Doris King | WL |
| 5437 | Robert D Lewis dba Lewis Filtration Services | Purchase Order | Internal repair, water plant (Property #997235) located at Dinosaur Valley State Park. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated it was determined that the level controls, pressure switch, relay panel, sensor/meter, pump required replacement. | 3/3/21 | 7/9/21 | $100.00 | $40,490.11 | 40390.11% | Sandra Fragoso | SP |
| 9326 | Bramlett Implement Incorporated | Purchase Order | Internal repair, 2018 John Deer Gator (Property #215198) located at Dinosaur Valley State Park. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated it was determined that the CV joint required replacement. | 7/2/21 | 7/9/21 | $45.00 | $579.97 | 1188.82% | Sandra Fragoso | SP |
| 9727 | Cervantes Electric Inc | Purchase Order | Internal repair, electrical outages at campsites 17 through 24, Mustang Island State Park. Electrical outages occurred after flooding. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated it was determined that all breakers at campsites 17 through 24 required replacement. | 8/22/21 | N/A | $140.00 | $1,770.00 | 1164.29% | Misty Wyatt | SP |
| 8733 | Abilene Equipment Center LLC | Purchase Order | Internal repair, Kubota Tractor (Property #142408) located at Abilene State Park. Unknown issue with tires. Tractor requires special tires and cannot be diagnosed without complete removal and re-installment of tires. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated it was determined that a tire required removal, filled with foam and adjust alignment. | 6/16/21 | 7/13/21 | $319.50 | $2,931.90 | 817.65% | Sandra Fragoso | SP |
| 8943 | Prickly Pear Contracting LLC | Purchase Order | Internal Repair, (Sagebrush Water System, No Property #), located at Palo Duro Canyon State Park. Unknown issue with loss of water pressure; possible water leak. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that there was a deteriorated water main on sites 131-144. Vendor removed and replaced 900 feet of two- inch (2") water line, and 600 feet of three-quarter inch (3/4") hose bib for sites 131-144. | 7.30.21 | 8.30.21 | $120.00 | $63,644.93 | 52937.44% | Judy Alsobrook | SP |
| 9996 | Neches Plumbing Inc | Purchase Order | Internal Repair, (Campground Area, No Property #), located at Fairfield Lake State Park. Unknown issue with loss of water pressure; possible water leak. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that there were numerous leaks within a 400 ft section of lines. Vendor removed and replaced 400 ft of six-inch (6") water line, and one six inch (6") square top gate valve with lug restraints. | 8.13.21 | 8.13.1 | $135.00 | $10,474.00 | 7658.52% | Judy Alsobrook | SP |
| 9116 | Nathan Shannon DBA Shannon Well Service | Purchase Order | Internal repair, #2 Windmill (no property #) located at Matador Wildlife Management Area. Windmill is not pumping water correctly. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated it was determined that the best value to the state would be to convert the windmill to a solar well. | 7/23/21 | 8/31/21 | $500.00 | $7,681.70 | 1436.34% | Diana Mayo | WL |
| 8622 | James Bros Implement | Purchase Order | Internal Repair, Kubota Tractor, Model M6060, Prop #210202, located at Palo Duro Canyon State Park. Unknown issue with tractor; motor/engine will not run properly, and now won't start. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the motor required a full replacement due to water in the system. Vendor removed and replaced engine, and some filters/fluids. | 7.1.21 | 8.27.21 | $230.00 | $20,660.63 | 8882.88% | Judy Alsobrook | SP |
| 9799 | Frankum AC & Heating | Purchase Order | Internal Repairs to HVAC Unit at Sea Center Texas Visitor Center. Actual repair expense exceeded initial diagnosis estimate. After equipment was disassembled and evaluated it was determined that the condenser fan motor and contactor required replacement. Vendor replaced contactor as the part was in stock but had to order the fan motor. After vendor installed the fan motor and started the unit, the breaker blew causing the contactor to burn up. Contactor required replacing in order to get system working to continue diagnosing. System went out again, so vendor diagnosed discovering that the second contactor burned up which required replacing again to get A/C up and running at Sea Center Texas. | 7/16/21 | 8/19/21 | $89.00 | $1,843.50 | 1971.35% | Patty Cardoza | CF |
| 9312 | Captain Construction Company | Purchase Order | Internal Repair, (Residence, Prop #895108), located at Lake Brownwood State Park. Unknown issue with plumbing/septic (water pooling in yard outside house restroom). Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that the plumbing from the bathroom was not connected to the septic. Vendor trenched, then moved/repaired/replaced 250 linear feet of 4in (4") line, to reconnect house to sewer. | 8.20.21 | 8.20.21 | $1,500.00 | $14,700.00 | 880.00% | Judy Alsobrook | SP |
| 10520 | Cecil Atkission Ford Lincoln LLC | Purchase Order | Internal repair. Pickup truck, property # 188151 located in Del Rio, TX. After equipment was disassembled and evaluated it was determined that the Mass Air Flow sensor required replacement. | 8/31/21 | 8/31/21 | $185.00 | $903.13 | 388.18% | Sherrie Martin | WL |
| 9373 | Jose Antonio Mendez | Purchase Order | Internal repair. Actual repair costs exceeded initial estimate. After labor to diagnose issue with the "Love Well" on the Kerr WMA, it was determined that a 1-inch check valve and 10 feet of 1-inch galvanized pipe required replacement | 7/6/21 | 8/8/21 | $500.00 | $2,725.00 | 445.00% | Ellisa Wolle | WL |
| 9372 | Centex Body and Paint | Purchase Order | Internal repair. Actual repair costs exceeded initial estimate. After initial labor to estimate repair to damaged state vehicle (property # 209265 located in Brownwood, TX) Replacement of damaged front bumper, brackets, braces, chrome grill, front headlights, repaired hood, replaced LT fender and liner, replaced grill guard. | 7/6/21 | 8/31/21 | $1,152.00 | $6,681.73 | 480.01% | Leslie Hammond | WL |
| 9984 | Barry D Merrill dba H&S Air Conditioning | Purchase Order | Internal repair, HVAC located at the Group Barrack Dining Hall (Property #996782) located at Cleburne State Park. Actual repair costs exceeded initial estimate. After issues with AC unit were evaluated it was determined that the thermostat needed to be replaced and freon was replaced. | 7/21/21 | 7/28/21 | $69.95 | $637.90 | 811.94% | Sandra Fragoso | SP |
| 10077 | Barry D Merrill dba H&S Air Conditioning | Purchase Order | Internal repair, HVAC located at the Cedar Lodge (Property #195260) located at Cleburne State Park. Actual repair costs exceeded initial estimate. After issues with AC unit was evaluated it was determined that the unit was low on freon and additional needed to be added for unit to cool properly. | 7/23/21 | 7/28/21 | $69.95 | $914.95 | 1208.01% | Sandra Fragoso | SP |
| 11333 | Nathan Shannon | Purchase Order | Internal repair, water well at north residence #596329 at the Matador WMA. Actual costs exceeded initial estimate. After well was disassembled and evaluated it was determined that the pump and controller required replacement. | 8/31/21 | $500.00 | $2,141.56 | 328.31% | Diana Mayo | WL | |
| 7570 | Jonathan Portillo DBA Alpine Plumbco | Purchase Order | Internal repair, propane leak at the Elephant Mountain Wildlife Management Area Conference Center, property # 960174. Actual repair costs exceeded initial estimate. Initial estimate was for diagnosis only. All propane lines from tank to building were replaced with poly pipe. All buildings were brought up to code, and new black pipe was run to gas outlets that were currently in use. The system was updated to a multi-stage system, separating the residence from the conference center. Approximately 400 feet was excavated to bury new pipe. | 5/31/21 | 8/31/21 | $500.00 | $12,398.64 | 2379.73% | Doris King | WL |
| 10971 | Captain Construction Company | Purchase Order | Internal Repair, (Park Store, Prop #996407), located at Lake Mineral Wells State Park. Unknown issue with leaking roof. Unknown extent of damages and what repairs may be needed. Actual repair costs exceeded initial estimate. After evaluation/diagnosis, it was determined that roof system required replacement with for like-for-like. Vendor removed shingles, and also determined that there was some rotten/damaged decking and joists issues required replacement. | 8.26.21 | 8.31.21 | $150.00 | $24,950.00 | 16533.33% | Judy Alsobrook | SP |
| 9787 | Doggett Freightliner of South Texas LLC | Purchase Order | Internal repair, 2012 Freightliner M2106 Dump Truck, property #189096 located at Elephant Mountain Wildlife Management Area. Actual repair costs exceeded initial estimate. Initial estimate was for diagnosis only. After equipment was disassembled and evaluated, it was determined the Powernet Distribution Box module and battery required replacement. | 7/16/21 | 9/30/21 | $400.00 | $1,809.99 | 352.50% | Doris King | WL |
| 8585 | Holt Texas LTD dba Holt Cat | Purchase Order | Repair Vessel Nueces property 168289 - Starboard engine smoking when running. Technicians performed ECM download, started troubleshooting of engine. Aftercooler leaking, damaged cylinders and cylinder head. Injector #2 Observed air leaking into oil pan. Cylinder head needed to be removed for further inspection. The maintenance shop had to remove part of the deck of the Nueces to access engine. Once that was completed, technicians returned, drained coolant, removed valve assemblies, disconnected turbo and all piping. Removed head - found #2 & #6 cylinder liners to have water damage. Checked bottom of head for water trail, found water trail coming from #2 & #6 intake valves. Disassembled after cooler found evidence of after water leaking into head. Removed oil pan and oil pump. Removed #2 & #6 liner assemblies. Cleaned block. installed new cylinder packs in #2 and #6 cylinders. Transferred exhaust and all parts from old cylinder head to new head. Installed new head gasket, installed remanufactured head, installed injectors and valve assemblies. reinstalled oil pump and pan. Installed after cooler housing. Covered engine up - After cooler on back order. It was determined that most of the work is warranty work and reports sent to manufacture to determine cost. Covered under warranty $22,979.27 and our responsibility $9,466.68 | 6/14/21 | N/A | $773.44 | $9,466.68 | 1123.97% | Leslie Krenek | CF |
| 11019 | Hoffpauir, Inc. | Purchase Order | Internal repair, District 4 2014 Ford F150, property # 205838. Actual repair costs (2 hrs labor) exceeded initial estimate (1 hr labor to diagnose). Technician found a loose wire on the body control module and repaired the wire which fixed the electrical problem. | 8/20/21 | N/A | $145.00 | $290.00 | 100.00% | Sherrie Martin | WL |
Internal Repair Purchases
An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.
Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
Internal Repair Procedures:
- To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
- After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.
Emergency Purchases
Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.
Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 4th day of November, 2021.