Texas Parks and Wildlife Commission


Material contract changes for commission review — August 24, 2023
Contract Number Vendor Name Type of Contract Reason for Change Original Term Date Revised Term Date (if applicable) Original Contract Amount Revised Contract Amount (if applicable) Division
29616 Sulphur Springs Ford Lincoln Mercury Inc. dba Brian Toliver Ford Lincoln Mercury Purchase Order Internal repair to diagnose and repair the exposed copper wires, possibly chewed by rodents, that prevented the 2012 Ford F550, property #189860 at Cooper Lake Wildlife Management Area (WMA), from starting. The vendor found the starter motor control circuit wire from the battery junction box to protection circuit modules and other wires to different components were damaged. Additionally, the under-hood vehicle light circuit wires and the washer hose to the jets were damaged due to rodents. 4/28/23 5/2/23 $500.00 $1,503.85 WL
28505 United Rentals (North America) Inc. Purchase Order Internal repair to diagnose why the swivel wiring harness was leaking and not operating effectively on the Wilson Aqueous Excavator, property #184882, at the JD Murphree WMA. The vendor found the entire swivel wiring harness was worn out and needed to be rebuilt with all new seals and re-filled with new hydraulic fluid. 4/28/23 N/A $50.00 $2,473.41 WL
29810 Performance Diesel Inc. Purchase Order Internal repair to Research Vessel San Antonio, property #188627, for wiring and control repairs related to the loss of shift port and starboard. The vendor found the 2-button control head needed replacement. 5/5/23 5/16/23 $1,857.50 $4,775.51 CF
29984 Bobcat of Houston, division of Berry Companies, Inc. Purchase Order Internal repair to diagnose the loss of power when under a load on the Track Loader Bobcat T770, property #212431, Caddo Lake WMA. The vendor pulled a fuel sample for inspection and discovered water and algae. The vendor drained and flushed the fuel tank, purged all fuel lines, installed a new fuel filter, and added algacide fuel treatment. 5/10/23 5/18/23 $500.00 $2,295.95 WL
30443 Elliot Motors I, L.P. Purchase Order Internal repair to diagnose the front-end suspension and wheel bearings on the 2009 Ford F550, property #183892, Old Sabine Bottom WMA. The vendor verified that the front axle seal was ripped and loose, replaced both the front axle seal and hub seals, and replaced all upper and lower cab bushings. 5/25/23 5/26/23 $500.00 $3,179.62 WL
30138 Texarkana Tractor Corp. Purchase Order Internal repair to diagnose the starter/engine on the Tractor Kubota MX5200HST, property #207188, Caddo Lake WMA. The vendor found the power and ground cables were loose and the ground cables were highly resistant. The vendor replaced the ground cables, got the power to the key, and got all codes to go away except for the engine control unit (ECU) communication code. The ECU was tested and found to have a problem. The ECU was replaced and programmed to the tractor, and the filter and engine oil were changed at no cost. 5/16/23 6/14/23 $500.00 $4,017.14 WL
11128 Texas Correctional Industries Purchase Order Demolition, removal, and installation of approximately 19,387 linear feet of fencing at Muse WMA. The due date was extended by a year because of delays caused by COVID-19, supply shortages, and public hunts held on WMA. 8/31/22 8/31/23 $334,157.67 $334,157.67 WL
29585 Coastal Associates LLC dba Coastal Hydraulics Purchase Order Internal repair to diagnose and repair hydraulic winch used for long line sampling. The winch was rebuilt and new components were installed, and it was discovered that the valve body was insufficient to accommodate new flow rates. A new valve body was built to accommodate adequate flow rates for proper function of the hydraulic system. 4/27/23 7/1/23 $500.00 $10,073.27 CF

Internal Repair Purchases

An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.

Competitive award is not required for an internal repair.  However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB website, and other transparency reports as required by state purchasing policies and procedures.

Internal Repair Procedures:

To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval.  If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.

Emergency Purchases

Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.

Emergency Contract Awards are reported on the ESBD, LBB website, and other transparency reports as required by state purchasing policies and procedures.

In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 24th day of August, 2023.

Arch “Beaver” Aplin, III, Chairman

Dick Scott, Vice-Chairman

James E. Abell, Member

Oliver J. Bell, Member

Paul L. Foster, Member

Anna B. Galo, Member

Jeffery D. Hildebrand, Member

Robert L. “Bobby” Patton, Jr., Member

Travis B. “Blake” Rowling, Member