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Commission Agenda Item No. 2
Presenter: Mike Jensen

Action
Financial Overview
August 20, 2015

I.             Executive Summary: Staff will present a summary of the FY 2016 Operating and Capital Budget, the Capital and Conservation Account, the Commission’s Budget and Investment policies, and a list of state parks for use for Legislative Budget Board (LBB) performance measures.

II.      Discussion:

III.             Recommendation: Staff recommends the Texas Parks and Wildlife Commission adopt the following motion:

“The Executive Director is authorized to expend funds to operate the Texas Parks and Wildlife Department in accordance with the proposed FY 2016 Operating and Capital Budget (Exhibits A, B) and approves expenditure of FY 2016 Texas Parks and Wildlife Conservation and Capital Account funds as budgeted. The Commission also approves the Budget Policy (Exhibit C) and the Investment Policy (Exhibit D). The Commission authorizes the Department to use the listing of State Parks (Exhibit E) as the basis for calculating the performance measure “Number of State Parks in Operation”. The Department is authorized to adjust the listing as necessary to ensure the accuracy of measure reporting during the 2016-17 biennium in accordance with the procedures set forth in Exhibit F.”

Attachments – 5

  1. Exhibit A – Agency Budget by Strategy
  2. Exhibit B – FY 2016 Operating and Capital Budget by Division/Object of Expense
  3. Exhibit C – Budget Policy
  4. Exhibit D – Investment Policy
  5. Exhibit E – State Park Listing

Commission Agenda Item No. 2
Exhibit A

FY 2016 Agency Budget by Strategy

Strategy FY2016
A.1.1. Wildlife Conservation 23,370,571
A.1.2. Technical Guidance 2,359,039
A.1.3. Hunting and Wildlife Recreation 2,495,733
A.2.1. Inland Fisheries Management 15,573,759
A.2.2. Inland Hatcheries Operations 4,914,856
A.2.3. Coastal Fisheries Management 12,632,427
A.2.4. Coastal Hatcheries Operations 2,881,114
B.1.1. State Park Operations 76,861,687
B.1.2. Parks Minor Repair Program 4,964,453
B.1.3. Parks Support 4,348,308
B.2.1. Local Park Grants 17,395,103
B.2.2. Boating Access and Other Grants 15,120,412
C.1.1. Enforcement Programs 55,535,743
C.1.2. Warden Training Academy 2,273,566
C.1.3. Law Enforcement Support 2,605,503
C.2.1. Outreach and Education 2,558,627
C.2.2. Promote TPWD Efforts 5,213,681
C.3.1. License Issuance 7,729,689
C.3.2. Boat Registration and Titling 1,350,035
D.1.1. Improvements and Major Repairs 91,427,103
D.1.2. Land Acquisition 2,206,078
D.1.3. Infrastructure Administration 3,920,082
D.1.4. Debt Service 3,127,441
E.1.1. Central Administration 9,778,395
E.1.2. Information Resources 13,567,255
E.1.3. Other Support Services 2,880,750
Other Activity Payroll Related 49,630,566
Total 436,721,976

Method of Finance FY2016
General Revenue 175,670,934
GR Ded-Game, Fish, and Water Safety 145,229,065
GR Ded-State Parks 50,012,850
GR Ded-Other 180,203
Federal Funds 43,857,733
Other Funds 5,704,395
GO Bonds 16,066,796
Total 436,721,976


Commission Agenda Item No. 2
Exhibit B

FY 2016 Operating and Capital Budget by Division/Object of Expense

Division Salaries & Other Operating Grants Debt Service Capital Budget Benefits Total Budget FTE's
Administrative Resources 6,173,301 929,894       1,816,971 8,920,166 118.0
Coastal Fisheries 10,005,561 3,721,420 640,370   888,417 2,958,853 18,214,621 204.5
Communications 4,452,287 3,059,041 95,000   33,459 1,218,895 8,858,682 77.5
Departmentwide   11,610,320 0 3,127,441 72,131   14,809,892  
Executive Administration 2,919,613 447,408 1,760,910     761,797 5,889,728 37.5
Human Resources 1,443,872 289,309       393,344 2,126,525 25.0
Information Technology 5,843,596 664,457       1,539,555 8,047,608 87.5
Infrastructure 4,613,367 1,096,417     199,000 1,314,840 7,223,624 117.0
Inland Fisheries 10,891,674 6,797,048 1,622,409   959,142 3,006,067 23,276,340 218.5
Law Enforcement 46,244,021 9,719,617     3,651,658 13,821,724 73,437,020 667.4
Legal 834,596 94,210       196,900 1,125,706 10.0
Local Parks 1,167,908 282,758 31,059,747     384,845 32,895,258 19.0
State Parks 53,938,371 23,464,278 18,500   6,230,089 17,688,659 101,339,897 1,323.2
Wildlife 15,426,444 6,316,872 5,575,948   659,161 4,528,116 32,506,541 315.0
Capital Construction   600,000     90,190,050   90,790,050  
Capital Information Technology         7,260,318   7,260,318  
Total 163,954,611 69,093,049 40,772,884 3,127,441 110,143,425 49,630,566 436,721,976 3,220.1

Note: The above FTE numbers are budgeted FTEs. GAA FTE cap for TPWD is 3,143.2


Commission Agenda Item No. 2
Exhibit C

BUDGET POLICY (CP-009)

It is the policy of the Texas Parks and Wildlife Commission to authorize the Executive Director to approve and execute or have executed on his behalf, expenditures, budget adjustments and transfers as follows:

  1. Adjust the budget to bring unexpended balances forward from prior year approved budgets.
  2. Adjust the budget for transfers between budgetary units, major expense categories, or line items.
  3. Adjust the budget to increase funds to allow payment of appraisal fees, witness fees, and investigation expenses on land acquisition and construction projects.
  4. Approve and/or execute contracts and interagency agreements necessary in the daily operation of the Department.  Revenues derived from interagency agreements may be budgeted and expended.
  5. Adjust the budget for appropriated revenues, such as sale of equipment, donations, concessions, escrow, refunds, insurance proceeds, and publications revenue, so long as the expenditures are in agreement with the stated program goals and there will be sufficient cash during the fiscal year.
  6. Approve and/or execute construction, repair, or renovation budgets, contracts, interagency agreements, and change orders if necessary to complete a project as approved by the Commission.  Adjust the budget from one Department facility major repair or development project to another or from available revenue to cover increased project costs or changes in scope.
  7. Allocate super combo license revenue to the related stamp funds according to the documented methodology and authorize the related transfers of revenue to appropriate accounts.
  8. Adjust the budget to cover the costs of lawsuits or settlements if deemed to be in the best interest of Texas Parks and Wildlife.
  9. Adjust the budget to place a Department facility into reasonable operation when its condition poses a health or safety hazard or seriously hampers its ability to function.
  10. Authorize classification changes anytime during a budgetary year, providing that such changes have been thoroughly justified and funds are available.
  11. Increase the number of positions when new facilities are placed into operation and/or new programs are implemented, staying within the authorized FTE limit.
  12. Adjust the budget to make capital expenditures for construction projects funded in part with proceeds of bonds issued by the Texas Public Finance Authority.
  13. Approve and/or execute the reimbursement of construction project costs with the proceeds of tax-exempt bonds issued by the Texas Public Finance Authority, pursuant to federal Internal Revenue Code guidelines.

The Chair or Vice Chair of the Commission, or a Commissioner designee of the Chair or Vice Chair, is authorized to increase, decrease or otherwise adjust the budget during the fiscal year based on revenue and expenditure information and document those actions as noted below.  Any budget adjustments that exceed a threshold of $250,000, excluding federal and bond funds, require the prior approval of the Chair, Vice Chair, or Commissioner designee through such means as a conference call or memo. Donations or gifts exceeding $500 shall be accepted by the Chair, Vice Chair, or Commissioner designee on a monthly basis, with Commission acknowledgement of the acceptance of the donations at each scheduled Commission meeting.

Subject to notification of the TPW Commission of any changes to previously discussed purposes or uses of funds, the Department is authorized to use dedicated accounts and sub-accounts for purposes consistent with those outlined in relevant statutory provisions or administrative rules as set forth in the Texas Administrative Code.

This policy shall rescind any existing policy on budget adjustments and transfers.

             APPROVED this the 20th day of August 2015.

In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 20th day of August 2015.


______________________________________
T. Dan Friedkin, Chairman

______________________________________
Ralph H. Duggins, Vice-Chairman

______________________________________
Dan Allen Hughes, Jr., Member

______________________________________
Bill Jones, Member


______________________________________
James H. Lee, Member

______________________________________
Margaret Martin, Member

______________________________________
S. Reed Morian, Member

______________________________________
Dick Scott, Member

 



Commission Agenda Item No. 2
Exhibit D

INVESTMENT POLICY (CP-016)

All funds paid to Texas Parks and Wildlife Department (TPWD) pursuant to the Parks and Wildlife Code or allocated to TPWD per  §151.801 of the Texas Tax Code are required by §11.042 of the Parks and Wildlife Code to be deposited in the treasury with two exceptions, the Operation Game Thief Fund and the Texas Park Development Fund.  The Operation Game Thief Fund is held outside the treasury and, as authorized by Parks and Wildlife Code §12.201, is invested according to rules adopted by the Operation Game Thief Committee.  Therefore, the investment of the Operation Game Thief Fund is not governed by this Investment Policy. Although not required, the Texas Park Development Fund is and will continue to be deposited in the treasury and invested by the Comptroller.

Parks and Wildlife Code §11.065 authorizes the commission to adopt rules for investment of the Lifetime License Endowment Account.  The Lifetime License Endowment Account is and will continue to be deposited in the treasury and invested by the Comptroller.

In addition, TPWD has established an account at The Texas Treasury Safekeeping Trust Company, an organization created by the Texas Legislature to invest and safeguard funds for the state and various subdivisions whose sole shareholder and director is the Texas Comptroller of Public Accounts.  TPWD’s account at The Texas Treasury Safekeeping Trust Company is for the purpose of accepting donations of marketable securities which shall be held only until accepted by the Commission.  Donations of marketable securities shall be sold promptly upon acceptance by the Commission and the proceeds shall be deposited into the treasury.

I.    Objectives of TPWD

  1. Suitability of the investment to TPWD requirements
  2. Preservation and safety of principal
  3. Liquidity
  4. Marketability
  5. Diversification of the portfolio
  6. Yield

II.        Policy Guidelines

  1. TPWD funds shall be held in the state treasury and invested by the Comptroller under Texas Government Code §404.024.
  2. Mitigation funds distributed to TPWD shall be deposited in the state treasury and accounted for separately.
  3. Bank accounts authorized by the General Appropriations Act of the 84th Legislature, Article VI, Rider 3 , and Texas Government Code §403.241-403.252 and §660.025 (petty cash accounts and imprest accounts for the purchase of evidence) should be either interest-bearing accounts or accounts with no fees.  Any interest earned in excess of bank fees shall be deposited in the General Revenue Fund. The establishment of any petty cash or imprest bank accounts must be approved by the Department’s Chief Financial Officer (Signature and Approval Policy OP-03-03).  Continuance of bank accounts is dependent upon timely and accurate record keeping and reporting.

III. Texas Public Funds Investment Act:  Investment Officer Designation and Reporting

  1. Pursuant to Texas Government Code §2256.004, the Texas Public Funds Investment Act (PFIA) does not apply to TPWD funds which are deposited into the state treasury and which are managed by the Texas Comptroller of Public Accounts in accordance with Texas Government Code §404.024.  Therefore, TPWD does not presently have any funds on deposit outside the treasury subject to the PFIA.
  2. In the event that TPWD funds are deposited outside of the state treasury and become subject to the PFIA, the TPWD Executive Director, or designee, shall identify and designate an Investment Officer.
    1. The designated TPWD Investment Officer, or Officers, shall perform the functions and responsibilities required by the PFIA.
    2. The Investment Officer(s) shall attend investment training at least once each state fiscal biennium from a program recommended by the Texas Higher Education Coordinating Board.
    3. The Investment Officers are required to disclose any personal business or familial relationship with a business organization offering to sell investments to TPWD.
    4. The Investment Officers are required to provide a written copy of the investment policy to every business organization engaging in investment activity with TPWD and must obtain written acknowledgement that the policy was received and reviewed and appropriate procedures and controls are in place to preclude unauthorized transactions.
    5. The Investment Officers will ensure that all TPWD funds outside the state treasury held in bank accounts are insured by Federal Deposit Insurance Corporation (FDIC) up to the FDIC deposit insurance limit, currently $250,000.  If at any time deposits exceed the FDIC deposit insurance limit in any financial institution, the custodian of the affected account(s) is required to obtain collateralization that meets state requirements to cover the amount exceeding the deposit insurance limit.
    6. Reports of investment transactions for all funds managed under the PFIA shall be prepared within 45 days of the end of each quarter and distributed to members of the Texas Parks and Wildlife Commission, the Executive Director and the Chief Financial Officer as required by § 2256.023.  These quarterly reports shall comply with state requirements for content.
    7. To the extent that the Texas Legislature modifies any provision of the PFIA that is applicable to TPWD’s funds, a report summarizing those legislative changes to the PFIA shall be prepared and distributed to members of the Texas Parks and Wildlife Commission, the Executive Director and the Chief Financial Officer within six months of the end of a regular legislative session.

IV. Review — The Texas Parks and Wildlife Commission shall review this policy at least annually.

                  APPROVED this the 20th day of August 2015.

In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 20th day of August 2015.


______________________________________
T. Dan Friedkin, Chairman

______________________________________
Ralph H. Duggins, Vice-Chairman

______________________________________
Dan Allen Hughes, Jr., Member

______________________________________
Bill Jones, Member


______________________________________
James H. Lee, Member

______________________________________
Margaret Martin, Member

______________________________________
S. Reed Morian, Member

______________________________________
Dick Scott, Member

 



Commission Agenda Item No. 2
Exhibit E

State Park Listing and Change Procedures for FY2016-17 Biennium

         

This list will serve as the starting point for calculating the performance measure "Number of State Parks in Operation" for the 2016-17 biennium.

         

The Department is authorized to adjust this list as needed throughout the 2016-17 biennium to reflect deletion, transfer or addition of sites to the park inventory.

         

This list will be updated and presented to the TPW Commission for approval before the start of each biennium (every two years). Any adjustments made to this list during the 2016-17 biennium will be presented to the Commission as part of the next State Park listing (approval of the list for the 2018-19 biennium).

         
         
 

Facility Name

 

County

Facility Type

1

Abilene

 

Taylor

State Park

2

Albert & Bessie Kronkosky

 

Bandera/Kendall

State Natural Area

3

Atlanta

 

Cass

State Park

4

Balmorhea

 

Reeves

State Park

5

Bastrop

 

Bastrop

State Park

6

Battleship Texas

 

Harris

State Historic Site

7

Big Bend Ranch

 

Brewster/Presidio

State Park

8

Big Spring

 

Howard

State Park

9

Blanco

 

Blanco

State Park

10

Bonham

 

Fannin

State Park

11

Brazos Bend

 

Fort Bend

State Park

12

Buescher

 

Bastrop

State Park

13

Caddo Lake

 

Harrison

State Park

14

Caprock Canyons & Trailway

 

Briscoe/Floyd/Hall

State Park

15

Cedar Hill

 

Dallas

State Park

16

Chinati Mountains

 

Presidio

State Natural Area

17

Choke Canyon

 

Live Oak/McMullen

State Park

18

Cleburne

 

Johnson

State Park

19

Colorado Bend

 

Lampasas/San Saba

State Park

20

Cooper Lake

 

Delta/Hopkins

State Park

21

Copper Breaks

 

Hardeman

State Park

22

Daingerfield

 

Morris

State Park

23

Davis Hill

 

Liberty

State Park

24

Davis Mountains

 

Jeff Davis

State Park

25

Devil’s River

 

Val Verde

State Natural Area

26

Devil’s Sinkhole

 

Edwards

State Natural Area

27

Dinosaur Valley

 

Somervell

State Park

28

Eisenhower

 

Grayson

State Park

29

Enchanted Rock

 

Gillespie

State Natural Area

30

Fairfield Lake

 

Freestone

State Park

31

Falcon

 

Starr

State Park

32

Fanthorp Inn

 

Grimes

State Historic Site

33

Fort Boggy

 

Leon

State Park

34

Fort Leaton

 

Presidio

State Historic Site

35

Fort Parker

 

Limestone

State Park

36

Fort Richardson

 

Jack

State Park & Historic Site

37

Franklin Mountains

 

El Paso

State Park

38

Galveston Island

 

Galveston

State Park

39

Garner

 

Uvalde

State Park

40

Goliad

 

Goliad

State Park & Historic Site

41

Goose Island

 

Aransas

State Park

42

Government Canyon

 

Bexar

State Natural Area

43

Guadalupe River/Honey Creek

 

Comal/Kendall

State Park

44

Hill Country

 

Bandera/Medina

State Natural Area

45

Hueco Tanks

 

El Paso

State Park & Historic Site

46

Huntsville

 

Walker

State Park

47

Inks Lake

 

Burnet

State Park

48

Kickapoo Cavern

 

Edwards/Kinney

State Park

49

Lake Arrowhead

 

Clay

State Park

50

Lake Bob Sandlin

 

Titus

State Park

51

Lake Brownwood

 

Brown

State Park

52

Lake Casa Blanca

 

Webb

State Park

53

Lake Colorado City

 

Mitchell

State Park

54

Lake Corpus Christi

 

San Patricio

State Park

55

Lake Livingston

 

Polk

State Park

56

Lake Mineral Wells & Trailway

 

Parker/Palo Pinto

State Park

57

Lake Somerville SP

 

Burleson/Lee

State Park

58

Lake Tawakoni

 

Hunt

State Park

59

Lake Whitney

 

Hill

State Park

60

Lipantitlan

 

Nueces

State Historic Site

61

Lockhart

 

Caldwell

State Park

62

Longhorn Caverns*

 

Burnet

State Park

63

Lost Maples

 

Bandera/Real

State Natural Area

64

Lyndon B. Johnson

 

Gillespie

State Park & Historic Site

65

Martin Creek Lake

 

Rusk

State Park

66

Martin Dies

 

Jasper/Tyler

State Park

67

McKinney Falls

 

Travis

State Park

68

Meridian

 

Bosque

State Park

69

Mission Tejas

 

Houston

State Park

70

Monahans Sandhills

 

Ward/Winkler

State Park

71

Monument Hill/Kreische Brewery

 

Fayette

State Historic Site

72

Mother Neff

 

Coryell

State Park

73

Mustang Island

 

Nueces

State Park

74

Old Tunnel

 

Kendall

State Park

75

Palmetto

 

Gonzales

State Park

76

Palo Duro Canyon

 

Armstrong/Randall

State Park

77

Palo Pinto Mountains

 

Palo Pinto/Stephens

State Park

78

Pedernales Falls

 

Blanco

State Park

79

Port Isabel Lighthouse*

 

Cameron

State Historic Site

80

Possum Kingdom

 

Palo Pinto

State Park

81

Purtis Creek

 

Henderson/Van Zandt

State Park

82

Ray Roberts Lake SP

 

Cooke/Denton/Grayson

State Park

83

San Angelo SP

 

Tom Green

State Park

84

San Jacinto Battleground & Monument

 

Harris

State Historic Site

85

Sea Rim

 

Jefferson

State Park

86

Seminole Canyon

 

Val Verde

State Park & Historic Site

87

Sheldon Lake

 

Harris

State Park

88

South Llano River SP

 

Kimble

State Park

89

Stephen F. Austin

 

Austin

state Park

90

Tyler

 

Smith

State Park

91

Village Creek

 

Hardin

State Park

92

Washington-on-the-Brazos

 

Washington

State Historic Site

93

WBC/Bentsen-Rio Grande Valley

 

Hidalgo

State Park

94

WBC/Estero Llano Grande

 

Hidalgo

State Park

95

WBC/Resaca de la Palma

 

Cameron

State Park

         
         
 

*Not operated by TPW