Texas Parks and Wildlife Commission
March 22, 2018, Commission Meeting
Contracts
| Contract Number | Vendor Name | Reason for Change | Original Term Date | Revised Term Date (if applicable) | Original Contract Amount | Revised Contract Amount (if applicable) | Percentage Change | Purchaser | Division |
|---|---|---|---|---|---|---|---|---|---|
| 504476 | Cobra WaterWell Drilling LLC | Internal Repair, water well pump at Washington on the Brazos SHP. After equipment was disassembled and evaluated, it was determined that the pump could not be repaired and required replacement. | 12/23/2017 | 1/31/2018 | $2,500.00 | $9,837.25 | 293.49% | Kametria Mattox | SP |
| 504716 | Camper Clinic II | Internal Repair to furnace in 2006 starcraft camping trailer, Property # 180828. After equipment was disassembled and evaluated, it was determined that the furnace could not be repaired and required replacement. | 12/15/2017 | 1/20/2018 | $2,074.35 | $3,125.91 | 50.69% | Kathleen Foust | SP |
| 504088 | Mike DiHarce of the Hill Country DBA Steamatic of the Hill Country | Mold remediation for HQ, Kerr WMA. After work began it was discovered that the area of contamination was larger than original estimate. | 12/30/2017 | N/A | $3,450.00 | $4,200.00 | 21.74% | Sabrina Nelson | WL |
| 503930 | Clean Environments,Inc. | Mold testing for HQ, Kerr WMA. After work began it was discovered that the area of contamination was larger than original estimate, requiring additional testing. | 12/30/2017 | N/A | $2,250.00 | $3,100.00 | 37.78% | Sabrina Nelson | WL |
| 505872 | R and J Technical Services LLC | Internal repair to diagnose electrical problems in restrooms at Monahans Sandhills SP. After work began it was determined that restroom heaters would require repair and replacement of thermostats and fan motors. | 12/29/2017 | 2/5/2018 | $225.00 | $2,806.01 | 1147.12% | Megan McCollum | SP |
| 506401 | Finish Line Marine | Internal repair to Shoalwater Skiff. After equipment was disassembled and evaluated it was discovered that additional repairs were needed for the jack plate and the motor reservoir. | 8/31/2018 | N/A | $2,389.30 | $3,181.10 | 33.14% | Carla Roberts | CF |
| 505549 | Ram Country of Fort Stockton | Internal repair to 2012 Jeep Rubicon, Property # 189808. Final repair cost exceeded original estimate. After work began it was discovered that the oil pump was not working and required replacement. | 12/18/2017 | 2/14/2018 | $624.35 | $1,172.85 | 87.85% | Megan McCollum | SP |
| 503318 | Action Heating & Cooling | Internal repair, HVAC unit in Shurley Residence at Black Gap Wildlife Management Area. After equipment was disassembled and evaluated it was determined that the existing unit was not repairable and required replacement. | 10/31/2017 | 2/28/2018 | $2,500.00 | $11,975.00 | 379.00% | Gwen Sullivan | WL |
Note About Internal Repair and Emergency Purchases
Internal Repair Purchases
An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.
Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
Internal Repair Procedures:
- To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier :
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
- After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.
Emergency Purchases
Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.
Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this ___ day of _________, 2018.
In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 25th day of January, 2018.
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Ralph H. Duggins, Chairman
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S. Reed Morian, Vice-Chairman
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T. Dan Friedkin, Member
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Anna B. Galo, Member
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Bill Jones, Member
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Jeanne W. Latimer, Member
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James H. Lee, Member
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Dick Scott, Member
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