Texas Parks and Wildlife Commission
| Contract Number | Vendor Name | Reason for Change | Original Term Date | Revised Term Date (if applicable) | Original Contract Amount | Revised Contract Amount (if applicable) | Percentage Change | Purchaser | Division |
|---|---|---|---|---|---|---|---|---|---|
| 518962 | Doshier Appliance, Inc. | Internal repair to HVAC unit (no Property No.) at the Lake Mineral Wells State Park Headquarters. Actual repair costs exceeded the initial estimate. After the equipment was disassembled and evaluated, it was determined that repairs were possible instead of full replacement. The repairs required replacement of the blower motor, burnt wiring, and a control board. Cost of parts was estimated at $379.90 and labor was estimated at $450.00. Vendor completed repairs and the unit is functioning again. | 3/4/2019 | 3/11/2019 | $ 79.95 | $ 909.85 | 1038.02% | Judy Alsobrook | SP |
| 515715 | Stericycle Environmental Solutions | Increase due to adjustment for actual weight of waste (oxidizer solid) disposed. Exact weight could not be determined prior to pickup by vendor. | 12/31/2018 | 3/29/2019 | $ 2,868.68 | $ 3,555.94 | 23.96% | Sabrina Nelson | WL |
| 517458 | Canadian Water Well Inc., dba Barley Water Group | Internal repair of the north pasture windmill well at the Gene Howe Wildlife Management Area. Actual repair costs exceeded the initial amount. During disassembly and evaluation, an assessment was made that the equipment required replacement in order to return well to a functioning state. Compared total costs for replacing existing windmill-type power to solar-type power and determined the best value for the state was to convert to solar power. | 2/28/2019 | 3/29/2019 | $ 500.00 | $ 7,725.85 | 1445.17% | Gwen Sullivan | WL |
| 519923 | Jose Antonio Mendez, dba Mendez Pumps | Internal repair of the Love Mill Water Well at Kerr Wildlife Management Area. Actual repair costs exceeded the initial estimate. After the equipment was disassembled and evaluated, it was determined the pump was irreparable and required replacement. | 4/15/2019 | 4/15/2019 | $ 4,000 | $ 6,231.92 | 55.80% | Sabrina Nelson | WL |
| 518934 | ProTech Group | Internal repair of the lift station at Martin Dies, Jr. State Park Headquarters. After the equipment was disassembled and evaluated, it was determined the pumps required replacement along with the guide rail system. | 2/10/2019 | N/A | $ 4,932 | $ 18,569.98 | 276.50% | Anitra Hall | SP |
| 519743 | Stanley Parts & Equipment Co. | Internal repair of the Bandit Chipper located at Martin Dies, Jr. State Park. After initial diagnostics were performed and the equipment was disassembled, it was determined the starter and filters required replacement. | 3/17/2019 | N/A | $ 105.00 | $ 550.00 | 423.81% | Anitra Hall | SP |
| 519334 | T-A Mechanical Services, Inc. dba Tex-Air Mechanical Services | Internal repair to a hydrostatic pressure tank (no Property No.), at the Palo Duro Canyon State Park Water Treatment Plant. Actual repair costs exceeded initial estimate. After the equipment was disassembled and evaluated, it was determined that repairs were possible instead of full replacement. Repairs required the replacement of an internal butyl bladder. The cost of diagnosis was $850, parts were $3500, and labor was $1200. The vendor completed repairs and unit is functioning again. | 3/12/2019 | 4/23/2019 | $ 500.00 | $ 5,550.00 | 1010.00% | Judy Alsobrook | SP |
Internal Repair Purchases
An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.
Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
Internal Repair Procedures:
To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.
Emergency Purchases
Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.
Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 22nd day of May, 2019.
