Texas Parks and Wildlife Commission
Contracts
| Contract Number | Vendor Name | Reason for Change | Original Term Date | Revised Term Date (if applicable) | Original Contract Amount | Revised Contract Amount (if applicable) | Percentage Change | Purchaser | Division |
|---|---|---|---|---|---|---|---|---|---|
| 535690 | Texas Electrical Contractors | Internal repair to address power box servicing at the Sierra Diablo Wildlife Management Area. The initial purchase order was an estimate for the diagnostic service fee. After equipment was disassembled and evaluated, it was determined that additional parts and labor were required to complete repairs. | 7/21/20 | 7/24/20 | $750.00 | $1,291.59 | 72.21% | Renee Crosby | WL |
| 535748 | Electrico, Inc. | Internal repair of an SEW-EURODRIVE motor at the Section 3 Sewer Plant at Fairfield Lake State Park. After equipment was disassembled and evaluated, it was determined that electrical issues caused the motor to stall. Additional parts and labor were required to repair the stator, balance the rotor, and other miscellaneous parts were also required. | 8/12/20 | N/A | $150.00 | $1,198.61 | 699.07% | Judy Alsobrook | SP |
| 427 | Yellowhouse Machinery | Internal Repair of a John Deere 6708 Motor Grader (Property No. 179249) located at Matador Wildlife Management Area. The diagnostic fee exceeded the original estimate. After equipment was disassembled and evaluated, it was determined that equipment would not be repaired. Equipment will be surplused. | 10/14/20 | N/A | $500.00 | $1,704.13 | 240.83% | Renee Crosby | WL |
Internal Repair Purchases
An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.
Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
Internal Repair Procedures:
To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.
Emergency Purchases
Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.
Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 10th day of November, 2020.
