Contracts
| Contract Number | Vendor Name | Type of Contract | Reason for Change | Original Term Date | Revised Term Date (if applicable) | Original Contract Amount | Revised Contract Amount (if applicable) | Division |
|---|---|---|---|---|---|---|---|---|
| 33024 | Elite Entrances LLC | Purchase Order | Construction & Repairs – Initial purchase order (PO) amount of $72,210.00 for Americans with Disabilities Act (ADA)-related replacement of door levers/closers and replacement of Building D restroom doors at Austin Headquarters. Change orders 1, 2, and 3 were not material changes. The aggregate of Change orders 1-3 increased contract term by 70 days and $7,507.74. Change order 4 resulted in a material change due to unforeseen conditions of 14 CHR doors and hardware. 14 non-ADA compliant doors need to be removed and replaced with new doors that are compatible with ADA compliant lock sets, levers, and closers, which increases the contract amount by $40,440.04 and extends the term of the contract | 1/22/2024 | 6/10/2024 | $72,210.00 | $120,157.78 | INF |
| 36537 | Woodside Truck & Equipment | Purchase Order | Internal repair – Initial PO amount of $500.00 to diagnose issue with Case front end loader, Property #220523, at Gene Howe Wildlife Management Area (WMA). The vendor replaced wiring and wiring harness. Additional costs were $625.00 for labor and $714.10 for parts. | 11/21/2023 | N/A | $500.00 | $1,839.10 | WL |
| 36656 | Glen Woodside dba Woodside Electric | Purchase Order | Internal Repair – Initial PO amount of $500.00 to diagnose shop lighting issues at Gene Howe WMA. Vendor evaluated and diagnosed issues and determined that there was damaged wiring, and the vendor repaired it. Additional costs were $420.00 for labor and $493.40 for parts. | 11/28/2023 | 2/9/2024 | $500.00 | $1,413.40 | WL |
| 37325 | Morrow Drilling | Purchase Order | Internal Repair – Initial PO amount of $500.00 to diagnose issues with West pump located at Taylor Lakes WMA. Vendor determined the control box and motor needed to be replaced to restore pump to working order. Additional costs were $100.00 for labor and $4,960.28 for parts. | 12/18/2023 | 2/29/2024 | $500.00 | $5,560.28 | WL |
| 39061 | Sharp’s Motorsports, Inc. | Purchase Order | Internal Repair – Initial PO amount of $149.00 to diagnose issues with Polaris Ranger, Property #203175, at Cleburne State Park. Vendor determined that the water pump and thermostat needed to be replaced. Additional costs were $208.60 for labor and $468.22 for parts. | 2/14/2024 | 4/16/2024 | $149.00 | $825.82 | SP |
| 39079 | Mackie’s Automotive | Purchase Order | Internal Repair – Initial PO amount of $100.00 to diagnose issues with 2014 F-150 Truck, Property #203091, at Caprock Canyons State Park. Vendor determined the water pump needed to be removed and replaced. Additional costs were $165.62 for labor and $272.30 for parts. | 2/14/2024 | 2/21/2024 | $100.00 | $537.92 | SP |
| 37565 | Triumph Cabling Systems | Purchase Order | Initial PO amount of $487,577.95 for fiber installation at Falcon State Park. Additional trenching materials were required to provide connection for future Park Peace Officer Building, additional installation of lightening protection, outdoor access points, and materials to provide added fire protection, resulting in $41,327.28 in additional parts and labor cost. | 5/31/2024 | N/A | $487,577.95 | $525,905.23 | SP |
| 530304 | SFG LLC dba Strategic Fulfillment Group | Contract | Initial contract amount of $1,300,000.00 for TPWD magazine fulfillment services. A contract amendment was issued to extend the contract by 1 year to allow for a new solicitation to be advertised and awarded. The contract extension was required to continue fulfillment services. | 4/30/2024 | 4/30/2025 | $1,300,000.00 | $1,300,000.00 | CM |
| 38214 | JPCC, Inc. dba Procter Automotive | Purchase Order | Internal Repair – Initial PO amount of $120.00 to diagnose issue with 2016 Ford F-150, Property #208372, at Abilene State Park. Vendor determined the power steering module and door actuator needed to be replaced, along with adding freon and refrigerant oil. Additional costs were $1,886.06 for labor and $1,207.38 for parts. | 1/22/2024 | 3/6/2024 | $120.00 | $3,213.44 | SP |
| 39689 | Sulphur Springs Ford Lincoln Mercury, Inc. | Purchase Order | Internal Repair – Initial PO amount of $500.00 to diagnose front end issues on 2012 Ford F150, Property #189074, at Cooper Lake State Park. Vendor determined the side carrier bearings and inner/outer pinion bearings needed to be replaced. Additional costs were $1,792.50 for labor and $377.98 for parts. | 3/7/2024 | N/A | $500.00 | $2,670.48 | WL |
| 38340 | Pollock Water Well Drilling and Services | Purchase Order | Internal Repair – Initial PO amount of $150.00 to diagnose issues with well water pump at Dinosaur Valley State Park. Vendor determined the pressure switch, gauge, brass balls, and bladder tank needed to be removed and replaced. Additional were $1,452.04 for labor and $4,632.78 for parts. | 1/24/2024 | 1/31/2024 | $150.00 | $6,234.82 | SP |
| 36211 | Knighten Machine & Service, Inc. | Purchase Order | Internal Repair – Initial PO amount of $2,990.00 to diagnose issues with bathroom water pump at Possum Kingdom State Park. Vendor determined that pressure seal and hydraulic kits needed to be removed and replaced. Additional costs were $440.00 for labor and $5,544.67 for parts. | 1/10/2024 | 1/22/2024 | $2,990.00 | $8,974.67 | SP |
| 515499 | Engie Insight | Services Contract | A contract extension until 8/31/2024 was required to allow time for solicitation and award of new utility invoice processing contract. Additional funds are not required at this time. | 3/31/2024 | 8/31/2024 | $465,000.00 | N/A | FR |
| 39928 | A&E Custom Shop | Purchase Order | Internal Repair – Initial PO amount of $4,004.04 to repair 2019 Chevrolet Equinox, Property #212066, damaged by deer collision. Damage to vehicle was more than originally estimated after repairs had started, resulting in $2,097.52 in additional parts and labor. | 3/15/2024 | 4/1/2024 | $4,004.04 | $6,101.56 | IF |
| 39022 | Red River Paint & Body LLC | Purchase Order | Internal Repair – Initial PO amount of $100.00 to diagnose body damage issues with 2022 Chevrolet, Property #221901, at Copper Breaks State Park. Vendor determined the fender, door frame opening, and panel front door shell needed to be removed and replaced. Additional costs were $1,785.00 for labor and $3,058.74 for parts. | 2/12/2024 | 3/15/2024 | $100.00 | $4,943.74 | SP |
Internal Repair Purchases
An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.
Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB website, and other transparency reports as required by state purchasing policies and procedures.
Internal Repair Procedures:
To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.
Emergency Purchases
Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.
Emergency Contract Awards are reported on the ESBD, LBB website, and other transparency reports as required by state purchasing policies and procedures.
In official recognition of the adoption of this resolution in a lawfully called public meeting of the Texas Parks and Wildlife Commission, we hereby affix our signatures this 23rd day of May, 2024.
Jeffery D. Hildebrand, Chairman
Oliver J. Bell, Vice-Chairman
James E. Abell, Member
Oliver J. Bell, Member
Wm. “Leslie” Doggett, Member
Paul L. Foster, Member
Anna B. Galo, Member
Robert L. “Bobby” Patton, Jr., Member
Travis B. “Blake” Rowling, Member
Dick Scott, Member