Texas Parks and Wildlife Commission
August 23, 2018, Commission Meeting
Contracts
| Contract Number | Vendor Name | Reason for Change | Original Term Date | Revised Term Date (if applicable) | Original Contract Amount | Revised Contract Amount (if applicable) | Percentage Change | Purchaser | Division |
|---|---|---|---|---|---|---|---|---|---|
| 511572 | Gulf Coast Ford | Internal repair, TPWD Vehicle, Property # 177407. PO was originally set up for diagnostic fee of $130.00. Parts and labor for repair totaled $1534.64 | 6/21/2018 | 6/27/2018 | $130.00 | $1,664.64 | 1180.49% | Patty Cardoza | CF |
| 511144 | Blue Beagle Restoration LTD dba Servpro of West Amarillo | Internal repair, Cita Canyon Residence, Palo Duro Canyon State Park. PO was initially set up for evaluation fee to determine work needed to locate the cause and clean up water leak under flooring. After initial evaluation vendor provided a quote for cost to take up flooring and baseboards in order to find leak and repair water damage. Water leak to be repaired by a separate vendor. | 6/11/2018 | 6/15/2018 | $300.00 | $969.85 | 223.28% | Judy Alsobrook | SP |
| 511236 | Frank's Repair Plumbing Inc. | Internal repair, Cita Canyon Residence, Palo Duro Canyon. When work was in progress it was determined that the toilet required repair and multiple lines from the house to the septic system were clogged and would require cleaning. | 6/30/2018 | N/A | $400.00 | $1,119.57 | 179.89% | Judy Alsobrook | SP |
| 510850 | Black Plumbing | Internal repair, Swimming Pool leak, Abilene State Park. After repair work was in progress it was determined that additional repair was needed for pool drain line and liner. | 5/31/2018 | 6/5/2018 | $330.00 | $28,715.00 | 8601.52% | Sandra Fragoso | SP |
| 509950 | LETSOS Company | Internal repair, Chiller # 2, HVAC System at Washington on the Brazos Visitor Center. After equipment was disassembled and repairs were in progress it was discovered that additional labor and parts were required to repair leaks in the refrigerant circuits. | 5/7/2018 | 6/5/2018 | $1,512.00 | $5,112.00 | 238.10% | Anitra Hall | SP |
| 510470 | Coble Air Conditioning | Internal repair, HVAC system at Park Headquarters, Copper Breaks State Park, Property # 996277. PO was set up for a diagnostic fee and updated to reflect final repair cost. | 5/25/2018 | 5/30/2018 | $200.00 | $605.00 | 202.50% | Judy Alsobrook | SP |
| 507979 | Bluebonnet Glass LLC | Leaking windows in Overlook Room, Washington-on-the-Brazos State Park, Property # 895329. After work was in progress, additional rotted wood requiring replacement was discovered. | 2/27/2018 | 5/8/2018 | $4,776.80 | $5,534.28 | 15.86% | Anitra Hall | SP |
| 508155 | ProTech Group | Emergency repairs to lift stations at Martin Dies, Jr. State Park. PO was initially set up for repairs to two lift stations. After work was in progress a third lift station failed and required repair. | 3/2/2018 | 5/7/2018 | $37,714.90 | $57,036.35 | 51.23% | Kametria Mattox | SP |
| 511674 | Jack Wellman Auto Repair | Internal repair, 2003 Ford, Property # 172694, located at Caprock Canyons State Park. PO was set up for fee to diagnose electrical problems. After equipment was disassembled and evaluated, rodent damage to wiring, vacuum lines, battery, and fuel filter was discovered. | 6/25/2018 | 8/2/2018 | $70.00 | $1,270.00 | 1714.29% | Sandra Fragoso | SP |
| 510849 | Vermeer Equipment | Internal repair, Bandit Stump Grinder, Property # 181630 located at San Jacinto Battleground. Final repair cost exceeded additional estimate. After equipment was disassembled and evaluated it was discovered that additional parts and labor were required to replace an engine piston, rings, lift cylinder, and tach meter. | 5/30/2018 | 7/10/2018 | $1,897.50 | $9,753.46 | 414.02% | Anitra Hall | SP |
| 508576 | EKHP Consulting | Solar Winds Assessment - Initially requested remote services support. Later revised to include on-site support and training TPWD personnel. | 3/20/2018 | 6/30/2018 | $13,360.00 | $33,430.00 | 150.22% | Mary Beth Johnson | IT |
| 511686 | Sames Crow Ford | Internal repair for 2009 Ford Escape, Property # 183870, located at Region 2 State Parks Headquarters. Actual repair costs exceeded initial estimate. After equipment was disassembled and evaluated it was discovered that the windshield washer system required a new reservoir, a new battery was required, and the internal latch for the rear tailgate required replacement. | 7/31/2018 | N/A | $1,287.92 | $1,588.82 | 23.36% | Elizabeth Castro | SP |
| 511611 | Russell Drilling Co., Inc. | Internal repair to water well at Martin Creek Lake State Park. After equipment was disassembled and evaluated, it was discovered that the pump could not be repaired and required replacement. | 6/29/2018 | N/A | $1,600.00 | $6,699.00 | 318.69% | Kelly Hamby | SP |
| 511158 | Prescott Control Solutions | Internal repair, water meter gauge at Stephen F. Austin State Park. After equipment was disassembled and evaluated, it was determined that the water meter flow gauge could not be repaired and would require replacement in order to maintain compliance with TCEQ. | 6/30/2018 | 8/9/18 | $250.00 | $5,116.00 | 1946.40% | Anitra Hall | SP |
Internal Repair Purchases
An internal repair is a repair to state-owned equipment that cannot be reasonably defined prior to the actual repair and the extent of the repair needed cannot be determined until the equipment is disassembled. Internal repairs are usually the result of an unexpected, basic service outage. For example, the unexpected failure of a building’s air conditioner may result in unanticipated repair to electrical circuitry, which would constitute an internal repair. Internal repairs must include labor and may include parts.
Competitive award is not required for an internal repair. However, internal repairs are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.
Internal Repair Procedures:
- To limit agency liability, the following statement is added to the Purchase Order as a note to the supplier:
“Not to exceed {insert reasonable dollar limit} for repair services unless prior authorization is provided by the agency.”
- After the equipment is taken apart and the issue identified, the vendor provides a quote to TPWD for review and approval. If approved, the purchaser issues a contract amendment to formally approve the additional services and cost.
Emergency Purchases
Emergencies occur as the result of unforeseeable circumstances and may require an immediate response to avert an actual or potential public threat. If a situation arises in which compliance with normal procurement practices is impractical or contrary to the public interest, an emergency purchase may be warranted to prevent a hazard to life, health, safety, welfare, property or to avoid undue additional cost to the state.
Emergency Contract Awards are reported on the Electronic State Business Daily (ESBD), LBB, and other transparency reports as required by state purchasing policies and procedures.