Scientific Research Permits Online System

Wildlife Conservation Permits

Contact Information

Texas Parks and Wildlife Department
Wildlife Conservation Permits
4200 Smith School Road
Austin, TX 78744

WPoffice@tpwd.texas.gov

Scientific Research Permits Frequently Asked Questions

This webpage aims to answer frequently asked questions about the Texas Parks and Wildlife Department's (TPWD) upcoming online database for our scientific research permitting system. It is designed to help you navigate the changes and offer clarity on the new process. Below, you will find quick links to each section of this document, which allows you to easily access the information most relevant to your needs.

General Information

1. Why is the permit application system changing?

We are transitioning to a new online permit application system to improve efficiency, streamline the application process, and provide better support for both permit holders and applicants. This new system will enhance data accessibility, reduce processing time, and create a more seamless experience overall.

2. When will the new system launch?

The new system is scheduled to launch in the summer of 2025. Specific dates and additional details will be provided closer to the launch.

3. Will my current permit be affected by the new system?

Your existing permit will remain valid until its expiration date. At that time, you will need to apply for a permit in the new online system. We encourage you to start preparing ahead of time to ensure a smooth transition.

4. Will I still have the same permit number?

Remember, existing permits remain valid until their expiration dates. However, permits issued in the new system will be a fresh start, and data will not be migrated from the old system. Additionally, the permit name will change from "Scientific Permit for Research" to "Scientific Research Permit."

5. Will the new system change the permit application requirements?

The core requirements for permits will remain the same. However, you may notice small changes in the online system. With the new system, the process of submitting applications and managing your permit(s) will be more streamlined.

6. How will I be notified once the launch schedule is finalized?

Once the schedule is finalized, we will send a follow-up email with all relevant details, including important dates and specific instructions. We expect to launch the system in summer 2025, to implement a 45-60 day blackout period prior to the launch, and to provide user instructions and webinars this spring.

7. My permit expires in 2027. I understand that I don't need to move to the online system until then, but what if I need to add new authorizations to my existing permit through an amendment?

Minor amendments to existing permits (issued prior to the 2025 blackout period) can be manually processed by staff. However, if you need to add entirely new authorizations for new investigations to your permit, you will likely need to apply for a new permit using the online system, as staff will not be processing major amendments. Minor amendments may include adding or removing subpermittees, small changes to means and methods, or making small changes to the number of species authorized to be collected. Major amendments may include adding rare or sensitive species, adding a new authorization, or adding new investigations.

Blackout period and Renewal Requests

8. My permit is about to expire. Can I renew now, or do I have to wait until the new system launches?

Renewal requests will be accepted and processed until the start of the blackout period. If your current permit expires before the new system launches or during the blackout period, you can submit your renewal request before the blackout begins. If your permit expires after the new system is launched, you will need to wait until the new system is live. Please plan ahead to avoid delays. Permit staff will be unable to accommodate requests made during the blackout period.

9. What happens during the blackout period?

The blackout period starts 45-60 days before the new system's launch. During this time, we will not accept any new permit applications, renewals, or amendments. When we have completed all user testing for the new system and finalized the launch schedule, we will announce the specific dates of the blackout period. Please submit applications well ahead of this period to avoid delays.

10. Will there be any way to submit new permit applications and renewals through the old system once the blackout period starts?

No, once the blackout period begins, we will only be able to accept applications through the new online system once it is live.

Available Resources and Account Creation

11. Do I need to create an account on the website?

Information about account creation and access to the online system will be shared closer to the launch. No action is required at this time.

12.What resources will be available to help me understand the new system?

TPWD will provide a variety of resources, including:

Additional details on these resources will be shared in future emails and posted on our website.

13. How can I register for the webinars?

Webinars will be offered on April 11, April 22, and May 9. To register for a webinar, please visit the following links:

14. What will happen if I miss the registration for the webinars?

If you miss a live webinar, the sessions will be recorded and posted on our website. We encourage you to watch the recordings, but you may also reach out to the help desk for additional assistance.

15. Can I submit questions about the new system now?

We ask that you hold off on submitting inquiries at this time, as we will be hosting Q&A sessions during each webinar. We encourage you to rely on the webinar(s) for a comprehensive explanation of the new system.

System Functionality and User Experience

16. Will the new system be accessible on mobile devices?

Yes, the new system is designed to be accessible and responsive on mobile devices.

17. Can I make changes to my permit after it is issued?

Yes, if your permit is issued with the new online system, you will be able to request amendments, including subpermittee requests, through the new system. Instructions on how to submit an amendment request will be available once the system is live.

18. What should I do if I encounter technical issues or bugs on the new system?

If you encounter any technical difficulties, our help desk will be available to assist you. Detailed contact information and support options will be provided once the system is live.

19. Will my current data (e.g., research project details) be transferred to the new system?

No, the new system will not migrate data from the old system. Existing permits will remain valid until the expiration date on the permit.

20. Will the new system send me notifications and reminders?

Yes, the system will send notifications for permit-related items (e.g., new permit issued) and reminders for annual reports and renewals.

21. Can I renew my permit through the new system?

Yes, the new system will allow you to submit permit renewal applications online.

22. Can I track the status of my permit application through the new system?

Yes, the new system will provide the ability to track the status of your permit application(s).

23. Is there a limit to the number of permits I can apply for in the new system?

No, there is no limit to the number of permits you can apply for in the new system. However, each permit application will need to be submitted individually, and you must ensure that each request complies with policy guidelines.

24. Will there be any changes to the approval or review process for scientific research permits?

TPWD staff will still review each permit application, but we expect the new system will enable more efficient processing times.

25. What should I do if I need to update my contact information?

If you need to update your contact information, you will be able to do so through the new system once it's live.

26. How will changes to my research project affect my permit?

Existing permits will remain valid until the permit's expiration date. Minor amendments can be processed on your “paper permit”, but if you need to request new authorizations or request authorizations for new investigations, you may need to apply for a new permit. The new system will guide you through this process.

27. I want to transition to the new system now. Can I submit my permit application before the official launch of the new system?

No, you will need to submit your application after the new system is launched in summer 2025. Please be aware of the blackout period and plan accordingly.

28. Can I submit applications for multiple projects at once?

You will be able to submit applications for multiple projects, but each project must be submitted separately with its own supporting documentation and permit requirements.

29. Will the system accommodate applications from non-U.S. citizens or international researchers?

Yes, the system will support applications from both U.S. and non-U.S. citizens.

Payment and Data Security

30. What types of payment will the new system accept?

Check payments will continue to be accepted for new and renewal applications. The new system will also be updated to include an online payment feature as soon as possible, allowing you to pay for your permit fees securely through the platform using credit card, although online payment will not be available immediately. The state is currently transitioning the online payment service provider and is not allowing agencies to onboard new systems at this time. TPWD will add online payment features as soon as we are allowed.

31. How will the new system help protect my data and privacy?

The new system will comply with all applicable state and federal data security requirements. Personally identifiable information is encrypted at rest and in transit. Account permissions and system design ensure that you see only data associated with your permit and no one else besides TPWD staff have access to your information.

32. Will I be able to access old permit information once the new system is launched?

Previous permits and data will not be accessible from the new platform. If you need records from the old system, please contact our office for assistance before the transition.